Hosting our weekly meeting

[afshin]

Original issue

I have been hosting our weekly calls – with some helpful substitutions – for a long time as the default host.

Let's come up with a plan where multiple people host. I'm happy to be one of a group of hosts.

@andrii-i has been documenting a guide for hosting, and I'm happy to meet with anyone who is interested in being a host. As a starting point, I would suggest every member of the @jupyterlab/jupyterlab-council consider it, but this also seems like a good way for someone who isn't yet on the council to get involved with the project.

Past calls

date	host	backup host
2023 06 21		@afshin
2023 06 28	@JasonWeill	@afshin
2023 07 05	@tonyfast	@afshin
2023 07 12		@afshin

date	host	backup host
2023 07 19	@andrii-i	@afshin
2023 07 26	@JasonWeill	@afshin
2023 08 02		@afshin
2023 08 09	@JasonWeill	@afshin
2023 08 16	@andrii-i	@afshin
2023 08 23		@afshin
2023 08 30	@JasonWeill	@afshin
2023 09 06	@andrii-i	@afshin
2023 09 13		@afshin
2023 09 20	@JasonWeill	@afshin
2023 09 27	@andrii-i	@afshin
2023 10 04		@afshin
2023 10 11	@JasonWeill	@afshin
2023 10 18	@andrii-i	@afshin
2023 10 25		@afshin
2023 11 01		@afshin
2023 11 08		@afshin
2023 11 15		@afshin
2023 11 29		@afshin
2023 12 06		@afshin
2023 12 13 (Community Call)	@tonyfast
2023 12 20	@JasonWeill	@afshin
2023 12 27	TBC no meeting
2024 01 03	@JasonWeill
2024 01 10	@andrii-i

Upcoming calls

date	host	backup host
2024 01 17	@gabalafou (oops)
2024 01 24	@gabalafou
2024 01 31	@JasonWeill
2024 02 07
2024 02 14
2024 02 21	@andrii-i
2024 02 28

[JasonWeill]

I'm interested in co-hosting a weekly call, perhaps in a rotation. (I have access to the shared Zoom and Gmail accounts, and I've hosted calls before.)

[andrii-i]

Here's JupyterLab weekly call hosting guide draft: https://docs.google.com/document/d/18-9HQVu9MvL1l98B37VX-UMF6cEb-GW-5KqbEb-8SBs/edit?usp=sharing. Comments and feedback are welcomed. When done, the guide can be published as a new issue.

One issue we need to align on is how to provide access to Project Jupyter Zoom account for hosts. Based on discussion with @blink1073 last week, there is no apparent way to safely provide access to credentials to everyone/anyone but it's possible to do it for a defined group of people. I think it makes sense to restrict this group to JupyterLab council members and consider co-hosting for everyone else.

[andrii-i]

And I'm also interested in (co-)hosting a weekly call.

[krassowski]

I can help with hosting, for now as a fallback and then on schedule from Q3.

[krassowski]

Cross-referencing jupyter/governance#169

[gabalafou]

I held back from a long time volunteering to host because I wanted to allow space for other people to step forward. But the call for new hosts has been out for a long time now, and it seems there is a real need for more hosts, so please feel free to add me as a volunteer host! :)

[afshin]

You should be able to log into Zoom now:

• @JasonWeill (already had access)
• @andrii-i (emailed an invitation)
• @krassowski (already had access)
• @gabalafou (emailed an invitation)

[afshin]

I updated the top-level comment of this issue and will pin it on the issues page. It has a list of upcoming meetings and I have made myself the backup host for all of them so that they are not left un-hosted but once a volunteer steps up, I may remove myself to allow someone else to be the backup.

CC: @JasonWeill @andrii-i @krassowski @gabalafou @jupyterlab/jupyterlab-council

[JasonWeill]

I can host on June 28; updated the top comment.

[gabalafou]

You can put me down for the following two dates:

• 2023 08 09
• 2023 08 23

Unfortunately, my office situation makes it difficult for me to host in July.