Auto upload mechanism for CNCF project meeting recordings (Zoom meetings)

[aliok]

We need a way to auto-upload CNCF project meeting recordings to Youtube from Zoom.

Example: cncf/tag-contributor-strategy#545

I have a few examples from the teams I am part of:

• Glossary Turkish localization team meetings: uploaded by CNCF Staff manually (thanks)
• TAG Contributor Meetings are uploaded by TAG members manually
• Knative meetings are not uploaded to Youtube anymore. They're just kept in the Zoom account.

I wonder how other projects handle this situation.

[tomkerkhove]

I'd love to enable this for KEDA as well.

[MiirzaBaig]

Is the issue still ON ?

[amye]

So in the past, we've had middling to fair luck with an automated process for this.
This is due to a number of factors: balancing out automatic recording so that projects can have a full record of their meetings instead of having a meeting, forgetting to hit record until the last 2 minutes; creating new meeting rooms for every meeting instead of using the same Zoom room every time; and some challenges between Zoom and the YouTube API.

What we've recommended instead of this is setting up livestream to YouTube. It's not perfect, but it does get you out of the problem of having to manually upload videos. The TAG Zooms are set up for this, but it also is a problem of 'remember to turn on the livestream'.

All that being said, I would be delighted if there's another way to solve this. In the meantime, if you're super behind, drop an issue into servicedesk and we'll help get you sorted out.

[trask]

our current approach in the OpenTelemetry project is

• each meeting series has its own (named) meeting room
• we have a Zapier automation that adds links to the Zoom recordings in this spreadsheet:
  https://docs.google.com/spreadsheets/d/1SYKfjYhZdm2Wh2Cl6KVQalKg_m4NhTPZqq-8SzEVO6s

a downside is the recordings don't end up on YouTube

an upside is the meeting text chat is captured in the Zoom recordings

[tomkerkhove]

So in the past, we've had middling to fair luck with an automated process for this. This is due to a number of factors: balancing out automatic recording so that projects can have a full record of their meetings instead of having a meeting, forgetting to hit record until the last 2 minutes; creating new meeting rooms for every meeting instead of using the same Zoom room every time; and some challenges between Zoom and the YouTube API.

What we've recommended instead of this is setting up livestream to YouTube. It's not perfect, but it does get you out of the problem of having to manually upload videos. The TAG Zooms are set up for this, but it also is a problem of 'remember to turn on the livestream'.

All that being said, I would be delighted if there's another way to solve this. In the meantime, if you're super behind, drop an issue into servicedesk and we'll help get you sorted out.

@amye Is the set up of livestreaming automated or manual?

[amye]

So you manually set it up once.. and then you just hit 'livestream to youtube' when you're in a meeting. Drop us a note in servicedesk if you want help!

[riaankleinhans]

Discussion on LFX Slack
Link to “Vote up the patch”

[krook]

FYI this feature has now been built and will be available in PCC in early June. I'll close this issue when it's been deployed.