Update product design rituals (#17394)

- Add "🦢🔄 Product design sync" and "🦢🗣 Product office hours"

---------

Co-authored-by: Sam Pfluger <[email protected]>

Author: noahtalerman

handbook/product-design/product-design.rituals.yml

@@ -9,28 +9,28 @@
     labels: [ "#g-endpoint-ops" ] # label to be applied to issue
     repo: "confidential"
 -
-  task: "Design sprint review"
+  task: "Design sprint review" # 2024-03-06 TODO: Link to responsibility or corresponding "how to" info e.g. https://fleetdm.com/handbook/company/product-groups#making-changes
   startedOn: "2024-03-07" 
   frequency: "Triweekly" 
   description: "Clear out the drafting board of all issues that are not estimated but leave the items we want to take in the next sprint on the drafting board. Record the number of dropped stories for KPIs (all user stories that did not meet the 3 week drafting timeline)." 
   moreInfoUrl:  
   dri: "noahtalerman" 
 -
-  task: "🎁 Feature fest"
+  task: "🎁 Feature fest" # 2024-03-06 TODO: Link to responsibility or corresponding "how to" info e.g. https://fleetdm.com/handbook/company/product-groups#making-changes
   startedOn: "2024-03-07" 
   frequency: "Triweekly" 
   description: "We make a decision regarding which customer and community feature requests can be committed to in the next six weeks." 
-  moreInfoUrl: 
+  moreInfoUrl: "https://fleetdm.com/handbook/company/product-groups#feature-fest"
   dri: "noahtalerman" 
 -
-  task: "Design sprint kickoff"
+  task: "Design sprint kickoff" # 2024-03-06 TODO: Link to responsibility or corresponding "how to" info e.g. https://fleetdm.com/handbook/company/product-groups#making-changes
   startedOn: "2024-03-07" 
   frequency: "Triweekly" 
   description: "Add stories prioritized during Feature fest to Drafting board, assign stories to product designers, and align on priorities." 
   moreInfoUrl: 
   dri: "noahtalerman"
 -
-  task: "Sprint kickoff review"
+  task: "Sprint kickoff review" # 2024-03-06 TODO: Link to responsibility or corresponding "how to" info e.g. https://fleetdm.com/handbook/company/product-groups#making-changes
   startedOn: "2024-03-07" 
   frequency: "Triweekly" 
   description: "Identify stories that did not make it into this sprint and remove them from the board. Notify relevant requesters/stakeholders. Ensure bugs have been effectively prioritized across teams. Recommend highlights for next release notes. Record the number of drops for KPI reporting. Consider product group staffing. Are we scheduling what we prioritized?  Did we finish what we scheduled in the sprint?  (Look at org chart.)" 
@@ -41,31 +41,45 @@
   startedOn: "2024-03-07" 
   frequency: "Daily" 
   description: "Contributors present wireframes (UI changes) that are “Ready for review”. Head of Product Design provides feedback on UI/CLI/API changes." 
-  moreInfoUrl: "https://docs.google.com/document/d/1AduqZ9yuMQ8uvC5Z6GJFJtE0pbdqdX9zHIau_VCOqGI/edit#"
+  moreInfoUrl: "https://fleetdm.com/handbook/company/product-groups#design-reviews" 
   dri: "marko-lisica"
 -
   task: "🦢🗣 Design review (#g-endpoint-ops)"
   startedOn: "2024-03-07" 
   frequency: "Daily" 
   description: "Contributors present wireframes (UI changes) that are “Ready for review”. Head of Product Design provides feedback on UI/CLI/API changes." 
-  moreInfoUrl: "https://docs.google.com/document/d/1_lIlhaIpR7yYZz-sp8iE5OIipDgrq7AdZTkeoz3Mf9c/edit#"
+  moreInfoUrl: "https://fleetdm.com/handbook/company/product-groups#design-reviews" 
   dri: "rachaelshaw"
 -
-  task: "Maintenance"
+  task: "🦢🔄 Product design sync"
+  startedOn: "2023-07-11" 
+  frequency: "Weekly" 
+  description: "Weekly time to chat about product design work (design reviews, conventions & best practices, using Figma, etc.)" 
+  moreInfoUrl: "https://docs.google.com/document/d/1GDEcXuTUjHI2CD9Jqega_GyF9DL6-PBmcyJpj55Lmos/edit" # 2024-03-06 TODO: Add responsibility to README and link to it here
+  dri: "noahtalerman"
+-
+  task: "🦢🗣 Product office hours"
+  startedOn: "2023-07-11" 
+  frequency: "Weekly" 
+  description: "Head of Product Design +  any other contributors who would like to attend. 30 minutes reserved to talk about any product." 
+  moreInfoUrl: "https://docs.google.com/document/d/1Znyp2a9qcM9JdYHrzLudvcPwEdhnCg7RiKi22s8yGWw/edit" # 2024-03-06 TODO: Add responsibility to README and link to it here
+  dri: "noahtalerman"
+-
+  task: "Maintenance" # 2024-03-06 TODO: Link to responsibility or corresponding "how to" info e.g. https://fleetdm.com/handbook/company/product-groups#making-changes
   startedOn: "2024-03-01" 
   frequency: "Weekly" 
   description: "Head of Product Design checks the latest versions of relevant platforms, updates the maintenance tracker, and notifies the #help-product-design Slack channel." 
   moreInfoUrl: 
   dri: "noahtalerman"
 -
-  task: "Product confirm and celebrate"
+  task: "Product confirm and celebrate" # 2024-03-06 TODO: Link to responsibility or corresponding "how to" info e.g. https://fleetdm.com/handbook/company/product-groups#making-changes
   startedOn: "2024-02-27" 
   frequency: "Weekly" 
   description: "Review user stories we shipped but haven't closed/ Confirm all the loose ends are tied up: docs, internal and external comms, guides, pricing page, transparency page, user permissions." 
   moreInfoUrl: 
   dri: "noahtalerman"
 -
-  task: "Pre-sprint prioritization"
+  task: "Pre-sprint prioritization" # 2024-03-06 TODO: Link to responsibility or corresponding "how to" info e.g. https://fleetdm.com/handbook/company/product-groups#making-changes
   startedOn: "2024-02-27" 
   frequency: "Triweekly" 
   description: "The Head of Product Design and each group's EM meet before each sprint to align on priorities and discuss what stories weren't completed in the previous sprint. Head of Product Design records number of stories that weren't completed in the “Stories dropped” product KPI."