diff --git a/Development.md b/development.md similarity index 100% rename from Development.md rename to development.md diff --git a/docs/Membership/Rules.md b/docs/Membership/Rules.md deleted file mode 100644 index 94173313c..000000000 --- a/docs/Membership/Rules.md +++ /dev/null @@ -1,256 +0,0 @@ -# Rules of Membership -All members are bound by these rules as a condition of membership. If you have any questions or concerns about your ability to comply with any of the following rules, please email board@hacman.org.uk before completing your membership sign up. - -Hackspace Manchester is something we do together. It is a community. The infrastructure (building, equipment, internet etc) provides the foundations, and people working together with shared understandings and expectations are what provide a place of strong community. - -Every member is a part of the Hackspace Community and as such must follow the rules and guidelines in place to ensure that the community can exist safely and cohesively. - -The following rules lay out the minimum expectations from all Hackspace Members. Examples included in the rules are just that, this is not an exhaustive list of behaviours that may be considered in breach of the rules. - -## Rule 1 - Be Excellent to Each Other - -Members should treat one another with the respect we feel we deserve ourselves. -This is an inclusive environment, and we will not tolerate any behaviour that we deem to be harassment, bullying, or discrimination. See our Conduct Policy below. - -## Rule 2 - Keep Hackspace Tidy - -Put tools away, dispose of items appropriately and leave tables tidy. -Give the floor a sweep from time to time and take out the bins. - -## Rule 3 - Respect the Space - -Hackspace is a community that provides the facilities, tools and consumables for members to get making. We are not a commodity or service provider. -Please share the space and tools with others, your needs do not take priority over anyone else's. -Use consumables sparingly, providing your own or replenishing the space’s stock where you are likely to use a lot. -Where tools get broken, report them via the [report form](https://forms.gle/2cp73P1SHGaGuRvaA) so they can be fixed -Our space operates an honesty system for the tuck shop and some material provision. - -## Rule 4 - Give Back to the Space - -The space is run, maintained and improved by all of us. -Give back however you can: cleaning, joining a team, upgrading the space, etc. -See our To-Do list for some ideas. Aim to leave a bit of time spare on every visit to carry out a few chores. - -## Rule 5 - Do Not Hack or Borrow - -Anything labelled do not hack should not be altered or taken apart. Do not mess up another members project. -No tools or items should be taken, borrowed or loaned from the space. -We do not provide a ‘tool library’ service. - -## Rule 6 - Supervise your Guests & Pets - -Including under-18s are allowed in the space when accompanied by a member. -Guests must not use induction protected equipment, should be closely supervised and should not disrupt other members. -The member is wholly responsible for the actions of their guests. Any member can request a guest or pet leave if they are causing a nuisance. - -Note: The space is full of things that could be hazardous to an animal if ingested or stood on. Please consider this before bringing in your pet. - -## Rule 7 - Be Safe - -Make sure you are confident you know how to use a tool before using it. -If in doubt ask another member or use the internet. Some tools require a formal induction before you are able to use them. - -Wearing personal protective equipment is your responsibility. -Hackspace provides a range of basic PPE. -Please use it and please let the board know if the stock is running low. We foster a culture of safety and learning at Manchester Hackspace. -If you see something unsafe happening, stop the person immediately. If possible create an opportunity for learning and development. - -Do not use the food spaces for projects. - -## Rule 8 - Be Legal - -Follow the rule of UK law when in the space. Alcohol is not permitted when using tools or equipment. Do not use the space to make weapons or controlled substances. - -## Rule 9 - Store Your Stuff or Take It Home - -The space provides limited storage for active projects. -All items should be stored in either member storage or large project storage and should be clearly labelled with your name, the date and contact details. -If a project becomes inactive please remove it from the space. Do not leave projects in workshop areas. - -The Hackspace reserves the right to remove, dispose, donate or repurpose anything not stored inline with these guidelines. -You may be charged for the removal and disposal of abandoned items. - -## Rule 10 - Donate Intelligently - -Removing ‘donated’ items from the space takes effort away from elsewhere. Consider how useful something is to others before you donate it to the space. -If in doubt, ask the membership beforehand. Do not leave E-waste in the space. - -# Conduct Policy - -Manchester Hackspace is proud of its diverse community from all walks of life and with all sorts of skills. -Everyone is welcome to use the space in harmony regardless of sex, gender, ethnicity, race, ability, sexuality, socio-economic background or belief. - -We will not tolerate harassment in any form. Harassment includes, but may not be limited to: - - * Offensive comments related to gender identity, sexual orientation, disability, physical appearance, race, religion, or socio-economic background. - * Deliberate intimidation. - * Stalking or following. - * Inappropriate or unwanted physical contact. - * Unwelcome sexual attention. - * Inappropriate or unrequested photography or recording. - * Sustained or repeated disruption. - * Lack of respect for personal space. - * Any other action that makes someone uncomfortable. - -We expect anyone asked to stop to do so immediately. - -If you act or talk in a way that someone thinks is inappropriate, it is inappropriate. -Do not ever put your opinions or desires before the comfort of others. There is never an excuse for behaviour that makes anyone else feel unwelcome or targeted. - -Where a member or their guest is found to be breaking the rules or disrupting the peace, you should let them know as the first port of call. - -# Fair Use Policy - -Together we provide a space that is available 24 hours a day, where members can design, make, learn, share and socialise, and we think we do this at a very fair price. -Hackspace runs on a very slim yearly budget to keep our membership costs as low as possible. -By joining as a member of the space, you are paying subscription to a community. Please do not treat the space as a commodity. -Sometimes tools will be broken, and we recognise this can be frustrating when a project needs finishing, -but it is all of our responsibility to make sure our tools are kept in good condition, and consumables are kept in stock. -You’re welcome to use the hackspace as much as you like on the basis: - - * Your use of the space is within the remit of Hackspace’s aims. - * You don’t monopolise the space or equipment to the detriment of other members. - * You don’t live at hackspace - -Our membership fees are upwards scalable from the minimum amount based on the usage you get from the space. -If your business makes use of the space, consider donating a proportion of your profits back to the space. - -Hackspace provides a basic range of consumables to help projects. -Use them sparingly, providing your own or replenishing the space’s stock where you are likely to use a lot. -If a consumable is running low, have a look if it is on the consumables list, and if you are able to replenish it, or let someone know it is running low. - -Remember this is a shared space, so don’t treat it like your home. This means: - - * Hackspace is not your bedroom. Power naps are fine. All-night hacking sessions are fine. Intentionally sleeping the night is not. - * Hackspace is not your kitchen. Our small kitchenette is for making tea and snacks, not for cooking three full meals a day. - * Hackspace is not your shed. We have limited storage, which is in high demand. Ensure your possessions left at the space comply with our Member’s Storage Guidelines. - * We don’t employ any staff, so to keep Hackspace running smoothly we rely on all members giving a little of their time in proportion to the use they get out of the space. - -When you visit, try to set aside 10-15 minutes before you leave to do some of the quick tasks that keep the space safe and usable for everyone. These include: - - * Taking out the bins - * Sweeping the floors - * Emptying bins and vacuum cleaners - * Refilling soap dispensers - * Restocking the tuckshop fridge & consumables - * Giving tours at our open evenings - * Taking on a task from the to-do list - * Maintaining tools, and reporting faulty ones via the [report form](https://forms.gle/2cp73P1SHGaGuRvaA) - * Taking things to the tip. - -If you’re a more frequent user, please also consider offering to help with bigger or more regular jobs. These include: - - * Machine inductions - * Open evening tours - * Administration - * Organising skill-shares and events - * Attending Hack-the-Space Days - * Joining a subgroup team - * Becoming a Director - -# Commercial Use of Hackspace - -Using the space for business purposes (such as prototyping your start-up’s products) is fine, -but remember that your business is no more important than any other member’s project. -You do not get priority access to equipment, storage, or workspaces. You can’t expect other members to stay out of your way, stay quiet, or give up their turn on equipment. - -Do not use Hackspace as your business’ registered address. - - -# Complaints Policy - -If the behaviour continues or the member does not feel comfortable this should be reported via the [Complaints Form](https://forms.gle/HC2xJrz1XcXx4W1w7) as soon as practical. -This can only be seen by the board of directors. If your complaint is about a board member, please speak to another board member directly. - -The form asks for the following compulsory information: - - * Reporter Name - * Reporter Email - * Identifying information (name/nickname/description) of the person - * The time, date and location of the incident - * Description of the incident - * The frequency of incidents of this type - * Other people involved in the incident/witnesses - -## Restriction of access and termination of membership - -The board of directors reserve the right to restrict or terminate membership of the Hackspace for whatever reasons they deem sufficient. -However, here are some general guidelines as to behaviour likely to cause restriction or termination of membership: - - * receiving three or more warnings from within 6 months - * continuing with behaviour after you have been asked to stop. - * a pattern of harassing behaviour, whether or not warnings have been issued. - * a single serious or obviously intentional offence. - -The board reserves the right to suspend access to the Hackspace while investigations are carried out. No compensation nor refund will be given in this case, or in the case of membership termination. - -# Members Storage Guidelines - -The space provides limited storage for active projects. All stored items should be in either member storage or large project storage. - -Members may use one cube space, or half of a shelf in the storage area. A shelf should be claimed via the members portal, and can be returned after use by the same system. -The contents of the shelf should be clearly labelled with your name, the date and contact details. Contents must not overhang, overweigh, or otherwise interfere with others’ storage. -It is recommended that you store your items in a box. - -The Hackspace reserves the right to remove, dispose, donate or repurpose anything not stored inline with these guidelines. Do not leave projects in workshop areas. - -If a project becomes inactive please remove it from the space. - - * Any labelled oversized items left in member’s storage will be moved to large project storage. -Unlabelled large items in either of the storage areas will be moved to the ‘free stuff’ area, and may just vanish without warning! -Items in large project storage with an expired “Do Not Hack” label will be moved directly to the ‘free stuff’ area, and may just vanish without warning! - -## Large Projects - -If you’re going to take up a lot of space with a project you must ask on the forum for general permission to store your items. -Oversized items must be stored in the large project storage area, not in members storage. -Oversized items need to be clearly labelled with a Do Not Hack sticker including your name / unique nickname, a method of contacting you and an estimated finish date. -If you are going to overshoot this finish date, replace the Do Not Hack sticker with an updated estimate. - -Prohibited Storage Items - - * Dangerous / Flammable Chemicals. - * Lithium batteries must be in a safe charging-bag. Lithium charging bags are cheap. - * Illegal items - * Radioactive Materials - * No live animals or perishable articles including food - * No genetically modified organisms - -# Critical Infrastructure - -We have numerous assets that we consider critical infrastructure, and that members must not work on or make changes to themselves. - -These include: - - * Our physical building, external walls, and internal walls - * Doors, locks, and access control systems - * Electrical infrastructure, wiring, and sockets - * Plumbing infastructure - * Safety infrastructure (first aid kits, fire extinguishers, fire alarms) - * On-site digital infrastructure, networking equipment, and network wiring - * Online digital infrastructure, websites, and services - -The board of directors will coordinate any work needed on items of critical infrastructure to ensure the board maintain oversight and awareness of changes to our critical infrastructure, -and make sure we are operating in compliance with legal, health & safety, landlord, and insurance obligations. - -If you become aware of any issues affecting critical infrastructure, please report it via our [Member Incident Report](https://forms.gle/PgARKofR3oV7wqyNA) form -as either “Broken tool/Malfunctioning Equipment” or “Something else”. - -# Definitions - -The Board of Directors a.k.a The Board, The Directors, The Governance -The Board are members voted in each year at the AGM for a term of two years. -The board are volunteers who become the legal directors of Manchester Hackspace’s formal company Manchester Makers Limited Company number 08012547. -The directors take on a lot of legal responsibility but make no financial gain, and continue paying their membership. - -Subgroup Teams -Each workshop area is maintained and organised by a subgroup team. Anyone is welcome to join the teams. - -Members -A member is anyone over the age of 18 who pays their monthly subscription. - -Hackspace a.k.a HACMan, Hacman, HacMan, Manchester Hackspace, Hackspace Manchester -The community and organisation as a whole, including the members, board of directors, physical space and aims of the organisation. - -The Hackspace a.k.a The space -Refers to the physical building and its contents. diff --git a/docs/Operations/governance/constitution.md b/docs/Operations/governance/constitution.md deleted file mode 100644 index b0eea01a2..000000000 --- a/docs/Operations/governance/constitution.md +++ /dev/null @@ -1,1040 +0,0 @@ - -# Constitution - -## Manchester Makers Ltd - -### Articles of Association - -#### Interpretation - -1. In the articles: - - the association - : the above-named association. - - Address - : means a postal address or, for the purposes of electronic - communication, a fax number, an e-mail or postal address or a - telephone number for receiving text messages in each case - registered with the association - - The Articles - : means these articles of association - - Clear days - : in relation to the period of a notice means a period excluding: - - - the day when the notice is given or deemed to be given; and - - - the day for which it is given or on which it is to take - effect - - Companies Acts - : means the Companies Acts (as defined in section 2 of the - Companies Act 2006) insofar as they apply to the association - - The Directors - : means the directors of the association. - - Document - : includes, unless otherwise specified, any document sent or - supplied in electronic form - - Electronic Form - : has the meaning given in section 1168 of the Companies Act 2006 - - Officers - : includes the directors and the secretary (if any) - - Secretary - : means any person appointed to perform the duties of the - secretary of the association. - - Words importing one gender shall include all genders, and the - singular includes the plural and vice versa. - - Unless the context otherwise requires, words or expressions - contained in the articles have the same meaning as in the Companies - Acts as in force on the date when these Articles become binding on - the association. - - Apart from the exception mentioned in the previous paragraph a - reference to an Act of Parliament includes any statutory - modification or re-enactment of it for the time being in force. - - #### Liability of Members - - -2. The liability of the members is limited to £1, being the amount that - each member undertakes to contribute to the assets of the - association in the event of its being wound up while he, she or it - is a member or within one year after he, she or it ceases to be a - member, for: - - 1. payment of the association’s debts and liabilities incurred - before he, she or it ceases to be a member; - - 2. payment of the costs, charges and expenses of winding up; and - - 3. adjustment of the rights of the contributories among themselves. - -#### Objects - - -3. The objects of the association are: - - 1. to promote and encourage technical, scientific, and artistic - skills through social collaboration and education; and - - 2. to provide and maintain shared community workspace and equipment - in Greater Manchester. - -#### Powers - - -4. The association has power to do anything which is calculated to - further its Objects or is conducive or incidental to doing so. In - particular, the association has power: - - 1. to raise funds. - - 2. to buy, take on lease or in exchange, hire or otherwise acquire - any property and to maintain and equip it for use; - - 3. to sell, lease or otherwise dispose of all or any part of the - property belonging to the association. - - 4. to borrow money and to charge the whole or any part of the - property belonging to the association as security for repayment - of the money borrowed or as security for a grant or the - discharge of an obligation. - - 5. to acquire, merge with or to enter into any partnership or joint - venture arrangement with any other association; - - 6. to set aside income as a reserve against future expenditure but - only in accordance with a written policy about reserves; - - 7. to employ and remunerate such staff as are necessary for - carrying out the work of the association. The association may - employ or remunerate a director only to the extent it is - permitted to do so by article [cls:income-property] and provided - it complies with the conditions in that article; - - 8. to: - - 1. deposit or invest funds; and - - 2. employ a professional fund-manager. - - 9. to provide indemnity insurance for the directors. - - 10. to pay out of the funds of the association the costs of forming - and registering the association; - -#### Application of Income and Property - - -5. [cls:income-property] - - 1. The income and property of the association shall be applied - solely towards the promotion of the Objects. - - 2. [scls:director-reimburse] - - 1. A director is entitled to be reimbursed from the property of - the association or may pay out of such property reasonable - expenses properly incurred by him or her when acting on - behalf of the association. - - 2. A director may receive an indemnity from the association in - the circumstances specified in article - [cls:directors-indemnity]. - - 3. None of the income or property of the association may be paid or - transferred, directly or indirectly, by way of dividend, bonus, - or otherwise by way of profit to any member of the association. - This does not prevent a member who is not also a director - receiving: - - 1. a benefit from the association in the capacity of a - beneficiary of the association; - - 2. reasonable and proper remuneration for any goods or services - supplied to the association. - -#### Members - - -6. [cls:subscribers] - - 1. The subscribers to the memorandum are the first members of the - association. - - 2. Membership is open to other individuals or organisations who: - - 1. apply to the association in the form required by the - directors; - - 2. supply a valid e-mail address; and - - 3. are approved by the directors - - 3. 1. The directors may only refuse an application for membership - if, acting reasonably and properly, they consider it to be - in the best interests of the association to refuse the - application. - - 2. The directors must inform the applicant in writing of the - reasons for the refusal within twenty-one days of the - decision. - - 3. The directors must consider any written representations the - applicant may make about the decision. The directors’ - decision following any written representations must be - notified to the applicant in writing but shall be final. - - 4. Membership is not transferable. - - 5. The directors must keep a register of names and addresses of the - members. - -#### Termination of Membership - - -7. Membership is terminated if: - - 1. the member dies or, if it is an organisation, ceases to exist; - - 2. the member resigns by written notice to the association unless, - after the resignation, there would be fewer than three members; - - 3. any sum due from the member to the association is not paid in - full within two weeks of it falling due; - - 4. the member is removed from membership by a resolution of the - directors that it is in the best interests of the association - that his or her or its membership is terminated. A resolution to - remove a member from membership may only be passed if: - - 1. the member has been given at least twenty-one days’ notice - in writing of the meeting of the directors at which the - resolution will be proposed and the reasons why it is to be - proposed; - - 2. the member or, at the option of the member, the member’s - representative (who need not be a member of the association) - has been allowed to make representations to the meeting. - -#### General Meetings - -8. The Board may convene a General Meeting whenever they think fit. - -9. General Meetings shall also be convened on such requisition, or in - default may be convened by such requisitionists, as provided by - section 304 of the Companies Act 2006. - -#### Notice of General Meetings - -10. 1. The minimum periods of notice required to hold a general meeting - of the association are: - - 1. twenty-one clear days for an annual general meeting or a - general meeting called for the passing of a special - resolution; - - 2. fourteen clear days for all other general meetings. - - 2. A general meeting may be called by shorter notice if it is so - agreed by a majority in number of members having a right to - attend and vote at the meeting, being a majority who together - hold not less than 90 percent of the total voting rights. - - 3. The notice must specify the date time and place of the meeting - and the general nature of the business to be transacted. If the - meeting is to be an annual general meeting, the notice must say - so. The notice must also contain a statement setting out the - right of members to appoint a proxy under section 324 of the - Companies Act 2006 and article [proxies]. - - 4. The notice must be given to all the members and to the directors - and auditors. - -11. The proceedings at a meeting shall not be invalidated because a - person who was entitled to receive notice of the meeting did not - receive it because of an accidental omission by the association. - - Proceedings at General Meetings - -12. 1. No business shall be transacted at any general meeting unless a - quorum is present. - - 2. A quorum is 10 members present in person or by proxy and - entitled to vote upon the business to be conducted at the - meeting. - - 3. The authorised representative of a member organisation shall be - counted in the quorum. - -13. 1. If: - - 1. a quorum is not present within half an hour from the time - appointed for the meeting; or - - 2. during a meeting a quorum ceases to be present; the meeting - shall be adjourned to such time and place as the directors - shall determine. - - 2. The directors must reconvene the meeting and must give at least - seven clear days’ notice of the reconvened meeting stating the - date, time and place of the meeting. - - 3. If no quorum is present at the reconvened meeting within fifteen - minutes of the time specified for the start of the meeting the - members present in person or by proxy at that time shall - constitute the quorum for that meeting. - -14. 1. General meetings shall be chaired by the person who has been - appointed to chair meetings of the directors. - - 2. If there is no such person or he or she is not present within - fifteen minutes of the time appointed for the meeting a director - nominated by the directors shall chair the meeting. - - 3. If there is only one director present and willing to act, he or - she shall chair the meeting. - - 4. If no director is present and willing to chair the meeting - within fifteen minutes after the time appointed for holding it, - the members present in person or by proxy and entitled to vote - must choose one of their number to chair the meeting. - -15. 1. The members present in person or by proxy at a meeting may - resolve by ordinary resolution that the meeting shall be - adjourned. - - 2. The person who is chairing the meeting must decide the date, - time and place at which the meeting is to be reconvened unless - those details are specified in the resolution. - - 3. No business shall be conducted at a reconvened meeting unless it - could properly have been conducted at the meeting had the - adjournment not taken place. - - 4. If a meeting is adjourned by a resolution of the members for - more than seven days, at least seven clear days’ notice shall be - given of the reconvened meeting stating the date, time and place - of the meeting. - -16. 1. Any vote at a meeting shall be decided by a show of hands unless - before, or on the declaration of the result of, the show of - hands a poll is demanded: - - 1. by the person chairing the meeting; or - - 2. by at least two members present in person or by proxy and - having the right to vote at the meeting; or - - 3. by a member or members present in person or by proxy - representing not less than one-tenth of the total voting - rights of all the members having the right to vote at the - meeting. - - 2. 1. The declaration by the person who is chairing the meeting of - the result of a vote shall be conclusive unless a poll is - demanded. - - 2. The result of the vote must be recorded in the minutes of - the association but the number or proportion of votes cast - need not be recorded. - - 3. 1. A demand for a poll may be withdrawn, before the poll is - taken, but only with the consent of the person who is - chairing the meeting. - - 2. If the demand for a poll is withdrawn the demand shall not - invalidate the result of a show of hands declared before the - demand was made. - - 4. 1. A poll must be taken as the person who is chairing the - meeting directs, who may appoint scrutineers (who need not - be members) and who may fix a time and place for declaring - the results of the poll. - - 2. The result of the poll shall be deemed to be the resolution - of the meeting at which the poll is demanded. - - 5. 1. A poll demanded on the election of a person to chair a - meeting or on a question of adjournment must be taken - immediately. - - 2. A poll demanded on any other question must be taken either - immediately or at such time and place as the person who is - chairing the meeting directs. - - 3. The poll must be taken within thirty days after it has been - demanded. - - 4. If the poll is not taken immediately at least seven clear - days’ notice shall be given specifying the time and place at - which the poll is to be taken. - - 5. If a poll is demanded the meeting may continue to deal with - any other business that may be conducted at the meeting. - -#### Content of Proxy Notices - -17. [proxies] - - 1. Proxies may only validly be appointed by a notice in writing (a - “proxy notice”) which - - - 1. states the name and address of the member appointing the - proxy; - - 2. identifies the person appointed to be that member’s proxy - and the general meeting in relation to which that person is - appointed; - - 3. is signed by or on behalf of the member appointing the - proxy, or is authenticated in such manner as the directors - may determine; and - - 4. is delivered to the association in accordance with the - articles and any instructions contained in the notice of the - general meeting to which they relate. - - 2. The association may require proxy notices to be delivered in a - particular form, and may specify different forms for different - purposes. - - 3. Proxy notices may specify how the proxy appointed under them is - to vote (or that the proxy is to abstain from voting) on one or - more resolutions. - - 4. Unless a proxy notice indicates otherwise, it must be treated as - - - - 1. allowing the person appointed under it as a proxy discretion - as to how to vote on any ancillary or procedural resolutions - put to the meeting; and - - 2. appointing that person as a proxy in relation to any - adjournment of the general meeting to which it relates as - well as the meeting itself. - -#### Delivery of Proxy Notices - - -18. 1. A person who is entitled to attend, speak or vote (either on a - show of hands or on a poll) at a general meeting remains so - entitled in respect of that meeting or any adjournment of it, - even though a valid proxy notice has been delivered to the - association by or on behalf of that person. - - 2. An appointment under a proxy notice may be revoked by delivering - to the association a notice in writing given by or on behalf of - the person by whom or on whose behalf the proxy notice was - given. - - 3. A notice revoking a proxy appointment only takes effect if it is - delivered before the start of the meeting or adjourned meeting - to which it relates - - 4. If a proxy notice is not executed by the person appointing the - proxy, it must be accompanied by written evidence of the - authority of the person who executed it to execute it on the - appointor’s behalf. - - #### Written Resolutions - - -19. 1. A resolution in writing agreed by a simple majority (or in the - case of a special resolution by a majority of not less than 75%) - of the members who would have been entitled to vote upon it had - it been proposed at a general meeting shall be effective - provided that: - - 1. a copy of the proposed resolution has been sent to every - eligible member; - - 2. a simple majority (or in the case of a special resolution a - majority of not less than 75%) of members has signified its - agreement to the resolution; and - - 3. it is contained in an authenticated document which has been - received at the registered office within the period of 28 - days beginning with the circulation date. - - 2. A resolution in writing may comprise several copies to which one - or more members have signified their agreement. - - 3. In the case of a member that is an organisation, its authorised - representative may signify its agreement. - - #### Votes of Members - - -20. Every member, whether an individual or an organisation, shall have - one vote. - -21. Any objection to the qualification of any voter must be raised at - the meeting at which the vote is tendered and the decision of the - person who is chairing the meeting shall be final. - -22. 1. Any organisation that is a member of the association may - nominate any person to act as its representative at any meeting - of the association. - - 2. The organisation must give written notice to the association of - the name of its representative. The representative shall not be - entitled to represent the organisation at any meeting unless the - notice has been received by the association. The representative - may continue to represent the organisation until written notice - to the contrary is received by the association. - - 3. Any notice given to the association will be conclusive evidence - that the representative is entitled to represent the - organisation or that his or her authority has been revoked. The - association shall not be required to consider whether the - representative has been properly appointed by the organisation. - - #### Directors - - -23. 1. A director must be a natural person aged 16 years or older. No - one may be appointed a director if he or she would be - disqualified from acting under the provisions of article - [director-cease]. - - 2. The number of directors shall be not less than one, nor more - than five. - - 3. The first directors shall be those persons notified to Companies - House as the first directors of the association. - - 4. A director may not appoint an alternate director or anyone to - act on his or her behalf at meetings of the directors. - -#### Powers of Directors - - -24. 1. The directors shall manage the business of the association and - may exercise all the powers of the association unless they are - subject to any restrictions imposed by the Companies Acts, the - articles or any special resolution. - - 2. No alteration of the articles or any special resolution shall - have retrospective effect to invalidate any prior act of the - directors. - - 3. Any meeting of directors at which a quorum is present at the - time the relevant decision is made may exercise all the powers - exercisable by the directors. - -#### Directors Elections - - -25. 1. Directors elections must be called by the Board - - 1. in the case of the first election: before the end of the - calendar year following the year in which the association - was created. - - 2. in the case of subsequent elections: before the end of the - calendar year following the year in which the last election - was held. - - 2. The directors election must be carried out by electronically - polling the membership as follows: - - 1. The Meek STV voting method with a “no further places” - candidate must be used. - - 2. All members of the association at the time the election - commences are eligible to vote. - - 3. The voting period of the election must be no less than 14 - days and no more than 28 days. - - 4. The quorum of the election must be at least 10% of eligible - voters. - - 3. A director standing for re-election will remain a director until - the successful conclusion of the election. - - 4. A director retiring and not standing for re-election will cease - to be a director at the start of the election. - - 5. Notice of the election must be given at the time the election - starts to all members eligible to vote who have registered an - electronic mail address with the association. - - #### Retirement of Directors - -26. 1. At the first directors election, all the directors must retire - from office unless the election fails to elect sufficient - directors to hold a quorate meeting of the directors. - - 2. At each subsequent directors election, one-third of the - directors or, if their number is not three or a multiple of - three, the number nearest to one-third, must retire from office. - If there is only one director, they must retire. - - 3. The directors to retire by rotation shall be those who have been - longest in office since their last appointment. If any directors - became or were appointed directors on the same day, those to - retire shall (unless they otherwise agree among themselves) be - determined by lot. - - 4. Retiring directors may stand for re-election. - - #### Appointment of Directors - - -27. The association may by ordinary resolution: - - 1. appoint a person who is willing to act to be a director; and - - 2. determine the rotation in which any additional directors are to - retire. - -28. No person other than a director retiring by rotation may be - appointed a director at any general meeting unless: - - 1. he or she is recommended for election by the directors; or - - 2. not less than fourteen nor more than thirty-five clear days - before the date of the meeting, the association is given a - notice that: - - 1. is signed by a member entitled to vote at the meeting; - - 2. states the member’s intention to propose the appointment of - a person as a director; - - 3. contains the details that, if the person were to be - appointed, the association would have to file at Companies - House; and - - 4. is signed by the person who is to be proposed to show his or - her willingness to be appointed. - -29. All members who are entitled to receive notice of a general meeting - must be given not less than seven nor more than twenty-eight clear - days’ notice of any resolution to be put to the meeting to appoint a - director other than a director who is to retire by rotation. - -30. 1. The directors may appoint a person who is willing to act to be a - director. - - 2. A director appointed by a resolution of the other directors must - retire at the next directors election and must not be taken into - account in determining the directors who are to retire by - rotation. - - #### Disqualification and Removal of Directors - - -31. [director-cease] A director shall cease to hold office if he or she: - - 1. ceases to be a director by virtue of any provision in the - Companies Acts or is prohibited by law from being a director; - - 2. ceases to be a member of the association; - - 3. becomes incapable by reason of mental disorder, illness or - injury of managing and administering his or her own affairs; - - 4. resigns as a director by notice to the association (but only if - at least two directors will remain in office when the notice of - resignation is to take effect); or - - 5. is absent without the permission of the directors from all their - meetings held within a period of six consecutive months and the - directors resolve that his or her office be vacated. - - #### Remuneration of Directors - - -32. The directors must not be paid any remuneration unless it is - authorised by article [cls:income-property]. - - #### Proceedings of Directors - -33. 1. The Directors may from time to time specify a web based system - (“the Governance System”) for recording and managing their - decision making process. - - 2. The Governance System must: - - 1. permit any director to create a proposal that is then - available for viewing (on presentation of suitable - credentials) by all directors and any member of the - Association; - - 2. after a proposal has been created, send it promptly to each - director’s email address; - - 3. maintain one or more rules as to the period (“the voting - period”) within which any proposal must be accepted or - rejected, which may vary from proposal to proposal; - - 4. during the voting period, permit any director to indicate - whether they accept or reject the proposal; - - 5. record the votes cast by each director; - - 6. record that a proposal has been “passed” if the requisite - number of directors have indicated their acceptance of the - proposal via the governance system; - - 7. permit the recording of minutes; and - - 8. maintain a current contact email address for each director - (“the director’s email address”). - - 3. Any proposal that has been recorded as “passed” by the - Governance System shall be treated as a decision of the - directors. - -34. 1. Decisions of the directors may be made either: - - 1. by the use of the Governance System; or - - 2. by a written resolution in accordance with the procedure - described below. - - 2. All directors’ decisions must be made in one of these two ways, - and a decision made in any other way will be ineffective. - - 3. A majority of the directors must accept a proposal made using - the Governance System or a written resolution before it is - passed. - -35. A written resolution may be passed if: - - 1. the text of the resolution is circulated to all directors in - writing; and - - 2. the requisite number of directors have given to all the other - directors in writing their agreement to the text of the - resolution. - -36. 1. The directors may delegate any of their powers or functions - concerning the day to day management of the affairs of the - Company to any person or persons as they may from time to time - select. - - 2. All acts done by a director shall, even if it is afterwards - discovered that there was a defect in their appointment or that - they were disqualified from holding office or had vacated - office, be as valid as if such person had been duly appointed - and was qualified and had continued to be a director. - - 3. Where on any particular occasion more than 2 directors, in the - course of their office as directors, discuss the affairs of the - Company by any means, whether in person or otherwise, a minute - shall be made and recorded indicating: - - 1. when the discussion took place; - - 2. the identities of the directors involved; and - - 3. the substance of the discussion. - - 4. Minutes of directors meetings: - - 1. may be held in electronic form, and in particular using the - Governance System; - - 2. must be held for ten years from the date of the discussion - in accordance with section 248 of the Companies Act 2006. - - #### Delegation - - -37. 1. The directors may delegate any of their powers or functions to a - committee of two or more directors but the terms of any - delegation must be recorded in the minute book. - - 2. The directors may impose conditions when delegating, including - the conditions that: - - 1. the relevant powers are to be exercised exclusively by the - committee to whom they delegate; - - 2. no expenditure may be incurred on behalf of the association - except in accordance with a budget previously agreed with - the directors. - - 3. The directors may revoke or alter a delegation. - - 4. All acts and proceedings of any committees must be fully and - promptly reported to the directors. - - #### Declaration of Directors’ Interests - - -38. [directors-interests] A director must declare the nature and extent - of any interest, direct or indirect, which he or she has in a - proposed transaction or arrangement with the association or in any - transaction or arrangement entered into by the association which has - not previously been declared. A director must absent himself or - herself from any discussions of the directors in which it is - possible that a conflict will arise between his or her duty to act - solely in the interests of the association and any personal interest - (including but not limited to any personal financial interest). - - #### Conflicts of Interests - - -39. 1. If a conflict of interests arises for a director because of a - duty of loyalty owed to another organisation or person and the - conflict is not authorised by virtue of any other provision in - the articles, the unconflicted directors may authorise such a - conflict of interests where the following conditions apply: - - 1. the conflicted director is absent from the part of the - meeting at which there is discussion of any arrangement or - transaction affecting that other organisation or person; - - 2. the conflicted director does not vote on any such matter and - is not to be counted when considering whether a quorum of - directors is present at the meeting; and - - 3. the unconflicted directors consider it is in the interests - of the association to authorise the conflict of interests in - the circumstances applying. - - 2. [conflict-interest-loyalty] In this article a conflict of - interests arising because of a duty of loyalty owed to another - organisation or person only refers to such a conflict which does - not involve a direct or indirect benefit of any nature to a - director. - - #### Validity of Directors’ Decisions - - -40. 1. [directors-validity] Subject to article - [directors-validity-void], all acts done by a meeting of - directors, or of a committee of directors, shall be valid - notwithstanding the participation in any vote of a director: - - 1. who was disqualified from holding office; - - 2. who had previously retired or who had been obliged by the - constitution to vacate office; - - 3. who was not entitled to vote on the matter, whether by - reason of a conflict of interests or otherwise; if without: - - 4. the vote of that director; and - - 5. that director being counted in the quorum; the decision has - been made by a majority of the directors at a quorate - meeting. - - 2. [directors-validity-void] Article [directors-validity] does not - permit a director to keep any benefit that may be conferred upon - him or her by a resolution of the directors or of a committee of - directors if, but for article [directors-validity], the - resolution would have been void, or if the director has not - complied with article [directors-interests]. - - #### Minutes - -41. The directors must keep minutes of all: - - 1. appointments of officers made by the directors; - - 2. proceedings at meetings of the association; - - 3. meetings of the directors and committees of directors including: - - 1. the names of the directors present at the meeting; - - 2. the decisions made at the meetings; and - - 3. where appropriate the reasons for the decisions. - - #### Accounts - -42. 1. The directors must prepare for each financial year accounts as - required by the Companies Acts. The accounts must be prepared to - show a true and fair view and follow accounting standards issued - or adopted by the Accounting Standards Board or its successors - and adhere to the recommendations of applicable Statements of - Recommended Practice. - - 2. The directors must keep accounting records as required by the - Companies Acts. - -#### Means of Communication to be Used - - -43. 1. Subject to the articles, anything sent or supplied by or to the - association under the articles may be sent or supplied in any - way in which the Companies Act 2006 provides for documents or - information which are authorised or required by any provision of - that Act to be sent or supplied by or to the association. - - 2. Subject to the articles, any notice or document to be sent or - supplied to a director in connection with the taking of - decisions by directors may also be sent or supplied by the means - by which that director has asked to be sent or supplied with - such notices or documents for the time being. - -44. Any notice to be given to or by any person pursuant to the articles: - - 1. must be in writing; or - - 2. must be given in electronic form. - -45. 1. The association may give any notice to a member either: - - 1. personally; or - - 2. by sending it by post in a prepaid envelope addressed to the - member at his or her address; or - - 3. by leaving it at the address of the member; or - - 4. by giving it in electronic form to the member’s address. - - 5. by placing the notice on a website and providing the person - with a notification in writing or in electronic form of the - presence of the notice on the website. The notification must - state that it concerns a notice of a company meeting and - must specify the place date and time of the meeting. - - 2. A member who does not register an address with the association - or who registers only a postal address that is not within the - United Kingdom shall not be entitled to receive any notice from - the association. - -46. A member present in person at any meeting of the association shall - be deemed to have received notice of the meeting and of the purposes - for which it was called. - -47. 1. Proof that an envelope containing a notice was properly - addressed, prepaid and posted shall be conclusive evidence that - the notice was given. - - 2. Proof that an electronic form of notice was given shall be - conclusive where the company can demonstrate that it was - accepted by an electronic mail host for that address. - - 3. In accordance with section 1147 of the Companies Act 2006, - notice shall be deemed to be given: - - 1. 48 hours after the envelope containing it was posted; or - - 2. in the case of an electronic form of communication, 48 hours - after it was sent. - - #### Indemnity - - -48. [cls:directors-indemnity] - - 1. The association may indemnify any director against any liability - incurred by him or her or it in that capacity, to the extent - permitted by sections 232 to 234 of the Companies Act 2006. - - 2. In this article a “relevant director” means any director or - former director of the association. - - #### Rules - - -49. 1. The directors may from time to time make such reasonable and - proper rules or bye laws as they may deem necessary or expedient - for the proper conduct and management of the association. - - 2. The bye laws may regulate the following matters but are not - restricted to them: - - 1. the admission of members of the association (including the - admission of organisations to membership) and the rights and - privileges of such members, and the entrance fees, - subscriptions and other fees or payments to be made by - members; - - 2. the conduct of members of the association in relation to one - another, and to the association’s employees and volunteers; - - 3. the setting aside of the whole or any part or parts of the - association’s premises at any particular time or times or - for any particular purpose or purposes; - - 4. the procedure at general meetings and meetings of the - directors in so far as such procedure is not regulated by - the Companies Acts or by the articles; - - 5. generally, all such matters as are commonly the subject - matter of company rules. - - 3. The association in general meeting has the power to alter, add - to or repeal the rules or bye laws. - - 4. The directors must adopt such means as they think sufficient to - bring the rules and bye laws to the notice of members of the - association. - - 5. The rules or bye laws shall be binding on all members of the - association. No rule or bye law shall be inconsistent with, or - shall affect or repeal anything contained in, the articles. - - #### Disputes - - -50. If a dispute arises between members of the company about the - validity or propriety of anything done by the members of the company - under these articles, and the dispute cannot be resolved by - agreement, the parties to the dispute must first try in good faith - to settle the dispute by mediation before resorting to litigation. - - #### Dissolution - - -51. 1. [dissolve-transfer] The members of the association may at any - time before, and in expectation of, its dissolution resolve that - any net assets of the association after all its debts and - liabilities have been paid, or provision has been made for them, - shall on or before the dissolution of the association be applied - or transferred in any of the following ways: - - 1. directly for the Objects; or - - 2. by transfer to any association for purposes similar to the - Objects; or - - 3. to any association for use for particular purposes that fall - within the Objects. - - 2. Subject to any such resolution of the members of the - association, the directors of the association may at any time - before and in expectation of its dissolution resolve that any - net assets of the association after all its debts and - liabilities have been paid, or provision made for them, shall on - or before dissolution of the association be applied or - transferred: - - 1. directly for the Objects; or - - 2. by transfer to any association for purposes similar to the - Objects; or - - 3. to any association for use for particular purposes that fall - within the Objects. - - 3. In no circumstances shall the net assets of the association be - paid to or distributed among the members of the association - (except to a member that is itself a association) and if no - resolution in accordance with article [dissolve-transfer] is - passed by the members or the directors the net assets of the - association shall be applied for charitable purposes as directed - by the Court. - - diff --git a/docs/Operations/hack_the_space_days.md b/docs/Operations/hack_the_space_days.md deleted file mode 100644 index 4f8725ca2..000000000 --- a/docs/Operations/hack_the_space_days.md +++ /dev/null @@ -1,9 +0,0 @@ - -# Hack the Space Days - -These are organised days where we get together to improve the space. - -Lately these have become clean the space days and we need to get away from that. They should be about doing work to improve the space this could be from creating new tool storage to adding a wall. - -Anyone is free to organise one just post on the forum and telegram - diff --git a/docs/adding_documentation.md b/docs/adding_documentation.md index 05a2b4d88..6ee5807d9 100644 --- a/docs/adding_documentation.md +++ b/docs/adding_documentation.md @@ -1,19 +1,19 @@ # Adding Documentation ### Overview -https://docs.hacman.org.uk is the home for documentation relating to Hackspace Manchester +https://docs.hacman.org.uk is the home for documentation relating to Manchester Hackspace -It is hosted on github pages through mkdocs using the material theme. +It is hosted on GitHub Pages through mkdocs using the material theme. The wiki is written in markdown, a type of text file, the same that the forum uses. ### Adding Documentation #### Github User -Simply create a pull request with a new markdown file in the documentation repository and we will pull it at the next scheduled update +Create a pull request with a new markdown file in the documentation repository and we will pull it at the next update #### Non github user -Create a markdown file (try stackedit.io if you want a wysiwyg editor) and simply email the markdown output to board@hacman.org.uk and we will add it to the repo on your behalf +Create a markdown text file (try [stackedit.io](stackedit.io) if you want a simple editor) and email the output to board@hacman.org.uk and we will add it to the repo on your behalf #### Helpful links diff --git a/docs/emergency_procedure.md b/docs/emergency_procedure.md new file mode 100644 index 000000000..01cd6b7ba --- /dev/null +++ b/docs/emergency_procedure.md @@ -0,0 +1,44 @@ +# Emergency Procedure +In the event of an emergency stay calm and leave the building if necessary. + +📞 999 or 0161 974 3232 for Landlord Emergency + +**Address:** +Unit 1, Room 1, Wellington House, Pollard Street East, Manchester, M40 7FS + +## First Aid +The first aid kit and accident book are located in the kitchen. This includes bandages, burns kits, eye wash and a tourniquet. + +There is an auto-defibrillator by the entrance to the wood workshop, in the event someone has a cardiac arrest. You should call 999, and let them know you have a defibrillator. They will tell you whether to use it or not. + +There is a smaller plaster dispenser by the main entrance. + +Please fill in the accident report book for any health and safety incidents, or near misses. + +## Police incident +In the event of a criminal act in progress, call 999. +If there’s been a break in or theft, please notify Hackspace's directors who can advise. board@hacman.org.uk + +If the space cannot be secured, do what you can to secure it, even if this means boarding up a door to prevent further damage, and notify the board immediately. + +## Fire +The fire alarm is a loud blaring sound, with red flashing lights. + +CO2, powder and foam fire extinguishers are located around the space. Fight the fire if it is safe to do so. + +Raise the alarm, by activating a call point if you pass one on your way out. + +Close doors behind you and gather at the meeting point at the top of Cowal street (leave the space, turn left, it's the T-junction on your right). + +If you believe there is a false alarm, please call our landlord on the number above. + +## Flood +In the event of water escape, we have a shutoff in the CNC room, just off the woodworking room. The valve is blue and at the back of the room towards the ceiling. Turn this to isolate water to our unit. + +If water is coming in from another unit, or isn’t affected by the isolator valve, please contact the landlord on the number above. + +If you can, and if it is safe to do so, try and contain water escape, and move items away from the water. + +## Electrical Fault +The mainspace, metal room, visual arts…. Electricity breakers are located at the back of the Visual Arts stage in a large beige steel cabinet. +The woodroom breakers are located in members storage, above shelf A1 in a large grey steel cabinet. diff --git a/docs/Workshop_Areas/3D-Printers/Induction.md b/docs/equipment/3d_printers/induction.md similarity index 100% rename from docs/Workshop_Areas/3D-Printers/Induction.md rename to docs/equipment/3d_printers/induction.md diff --git a/docs/Workshop_Areas/3D-Printers/Overview.md b/docs/equipment/3d_printers/overview.md similarity index 100% rename from docs/Workshop_Areas/3D-Printers/Overview.md rename to docs/equipment/3d_printers/overview.md diff --git a/docs/Workshop_Areas/3D-Printers/PrusaMK4.md b/docs/equipment/3d_printers/prusa_mk4.md similarity index 100% rename from docs/Workshop_Areas/3D-Printers/PrusaMK4.md rename to docs/equipment/3d_printers/prusa_mk4.md diff --git a/docs/Workshop_Areas/3D-Printers/PrusaXL4.md b/docs/equipment/3d_printers/prusa_xl4.md similarity index 100% rename from docs/Workshop_Areas/3D-Printers/PrusaXL4.md rename to docs/equipment/3d_printers/prusa_xl4.md diff --git a/docs/equipment/banned_tools.md b/docs/equipment/banned_tools.md new file mode 100644 index 000000000..8369e5d50 --- /dev/null +++ b/docs/equipment/banned_tools.md @@ -0,0 +1,4 @@ +# Banned Tools +Placeholder + +Can you fill in this wiki page? \ No newline at end of file diff --git a/docs/equipment/borrowing_tools.md b/docs/equipment/borrowing_tools.md new file mode 100644 index 000000000..f9984b254 --- /dev/null +++ b/docs/equipment/borrowing_tools.md @@ -0,0 +1,3 @@ +# Borrowing Tools + +Borrowing tools is **not allowed** at Hackspace and will result in disciplinary action. Please see our [rules](https://docs.hacman.org.uk/governance/rules/) for more information. \ No newline at end of file diff --git a/docs/equipment/bringing_in_tools.md b/docs/equipment/bringing_in_tools.md new file mode 100644 index 000000000..a43d7e4a2 --- /dev/null +++ b/docs/equipment/bringing_in_tools.md @@ -0,0 +1,8 @@ +# Bringing in Tools +Members may wish to bring in their own equipment and tools for use in the space. If an item already exists in the space then it is likely covered by our risk assessments. If your item presents no additional risks then it can be used in the space. + +If there is not an equivalent tool in the space then the board of directors must be consulted before you can bring the tool into the space. We will likely ask you to provide us with a risk assessment. + +Example: A member wishing to bring in their own power drill will likely be covered by our power drill risk assessment. Meanwhile a member bringing in a plasma cutter would not be, as though we have tools to cut metal, a plasma cutter has different risks than a bandsaw. + +Note: If you bring in your own tools, as well as the above, you are solely responsible for the tool, and are liable for anyone you allow to use your tools or anyone who comes to harm because of tools you have brought into the space, therefore do not leave your tools lying around. \ No newline at end of file diff --git a/docs/Workshop_Areas/CNC/Chunky CNC/Feeds and Speeds b/docs/equipment/cnc/chunky_cnc/feeds_and_speeds similarity index 100% rename from docs/Workshop_Areas/CNC/Chunky CNC/Feeds and Speeds rename to docs/equipment/cnc/chunky_cnc/feeds_and_speeds diff --git a/docs/Workshop_Areas/CNC/Chunky CNC/Getting Started.md b/docs/equipment/cnc/chunky_cnc/getting_started.md similarity index 99% rename from docs/Workshop_Areas/CNC/Chunky CNC/Getting Started.md rename to docs/equipment/cnc/chunky_cnc/getting_started.md index 71cb4f508..33c9c7e07 100644 --- a/docs/Workshop_Areas/CNC/Chunky CNC/Getting Started.md +++ b/docs/equipment/cnc/chunky_cnc/getting_started.md @@ -1,5 +1,4 @@ - - +# Getting Started This file is intended for those with some experience in CNC machining, who are looking to use this machine. The information contained herein will be expanded upon during induction and learning, but is designed as a quick guide and reference. diff --git a/docs/Workshop_Areas/CNC/Chunky CNC/index.md b/docs/equipment/cnc/chunky_cnc/index.md similarity index 99% rename from docs/Workshop_Areas/CNC/Chunky CNC/index.md rename to docs/equipment/cnc/chunky_cnc/index.md index cc2b98138..338b961fd 100644 --- a/docs/Workshop_Areas/CNC/Chunky CNC/index.md +++ b/docs/equipment/cnc/chunky_cnc/index.md @@ -1,5 +1,3 @@ - - Welcome to the new Manchester Hackspace PrintNC wiki. The machine is named **Little Chunky.** diff --git a/docs/Workshop_Areas/CNC/Chunky CNC/Inductions/1. Induction_Information.md b/docs/equipment/cnc/chunky_cnc/inductions/1_induction_information.md similarity index 99% rename from docs/Workshop_Areas/CNC/Chunky CNC/Inductions/1. Induction_Information.md rename to docs/equipment/cnc/chunky_cnc/inductions/1_induction_information.md index 2a4beb581..37f079c09 100644 --- a/docs/Workshop_Areas/CNC/Chunky CNC/Inductions/1. Induction_Information.md +++ b/docs/equipment/cnc/chunky_cnc/inductions/1_induction_information.md @@ -1,3 +1,5 @@ +# Induction Information + Hello, Test inductions are now happening. You can signup by contacting me. The induction is in 2 parts and this page covers part 1. diff --git a/docs/Workshop_Areas/CNC/Chunky CNC/Inductions/2. Feeds_and_Speeds_Explanation.md b/docs/equipment/cnc/chunky_cnc/inductions/2_feeds_and_speeds_explanation.md similarity index 97% rename from docs/Workshop_Areas/CNC/Chunky CNC/Inductions/2. Feeds_and_Speeds_Explanation.md rename to docs/equipment/cnc/chunky_cnc/inductions/2_feeds_and_speeds_explanation.md index 97d80f85f..f69695c29 100644 --- a/docs/Workshop_Areas/CNC/Chunky CNC/Inductions/2. Feeds_and_Speeds_Explanation.md +++ b/docs/equipment/cnc/chunky_cnc/inductions/2_feeds_and_speeds_explanation.md @@ -1,4 +1,6 @@ -Feeds and Speeds **Detailed Feeds & Speeds information for new users** +# Feeds & Speeds + +**Detailed Feeds & Speeds information for new users** These feeds and speeds are primarily for inductions and have been tested on the machine. diff --git a/docs/Workshop_Areas/CNC/Chunky CNC/Reference Terms b/docs/equipment/cnc/chunky_cnc/reference_terms.md similarity index 100% rename from docs/Workshop_Areas/CNC/Chunky CNC/Reference Terms rename to docs/equipment/cnc/chunky_cnc/reference_terms.md diff --git a/docs/Workshop_Areas/CNC/Consumables.md b/docs/equipment/cnc/consumables.md similarity index 100% rename from docs/Workshop_Areas/CNC/Consumables.md rename to docs/equipment/cnc/consumables.md diff --git a/docs/Workshop_Areas/CNC/index.md b/docs/equipment/cnc/index.md similarity index 98% rename from docs/Workshop_Areas/CNC/index.md rename to docs/equipment/cnc/index.md index f2472696f..2ccb19c84 100644 --- a/docs/Workshop_Areas/CNC/index.md +++ b/docs/equipment/cnc/index.md @@ -1,4 +1,4 @@ -# Ox CNC +# CNC Test diff --git a/docs/Workshop_Areas/Electronics/Equipment/Reflow_Oven.md b/docs/equipment/electronics/equipment/reflow_oven.md similarity index 99% rename from docs/Workshop_Areas/Electronics/Equipment/Reflow_Oven.md rename to docs/equipment/electronics/equipment/reflow_oven.md index 651eadb07..72845105e 100644 --- a/docs/Workshop_Areas/Electronics/Equipment/Reflow_Oven.md +++ b/docs/equipment/electronics/equipment/reflow_oven.md @@ -1,4 +1,3 @@ - # Reflow Oven ## Overview diff --git a/docs/equipment/index.md b/docs/equipment/index.md new file mode 100644 index 000000000..b732e1459 --- /dev/null +++ b/docs/equipment/index.md @@ -0,0 +1,33 @@ +# Tools & Equipment +All tools have risks. If you see an unsafe tool, or a tool being used unsafely, tell the person to stop using the tool and explain why if you are able. We’re all learning in Hackspace, and it’s important you are friendly and respectful in your manner. + +Our tools fall into a few different categories: +* Immediately useable +* Induction protected +* No lone working +* No Entry +* Not ready for use +* Not permitted in the space + +The majority of our tools are available for immediate use, This includes all non-powered tools and a few powertools. + +* Do not use any tool you’re not comfortable using. Many of our members find Youtube or our books in the general space a great resource. +* Wear PPE - we provide basic PPE, but it is your responsibility to protect yourself and others. See [Health & Safety section](https://docs.hacman.org.uk/governance/health_safety/health_and_safety) +* Tools have [risk assessments](https://docs.hacman.org.uk/governance/health_safety/risk_assessments) - please read these before using any tool. + +## Inductions +Certain equipment requires an induction so you don't hurt yourself or damage the machines. For example: the Laser Cutter, 3D printers, sewing machines, lathes, etc. + +Please check signage around the machine. A good general rule to go by is that if it's particularly dangerous or complex, it's probably induction protected. + +The “Tools & Equipment” page on the [Members Portal](https://members.hacman.org.uk/equipment) notes which pieces of equipment require inductions. + +### No Lone Working +Some induction protected tools are additionally marked ‘No Lone Working’. This means another member must be in the space. They do not have to be in the same room, but need to be able to hear you in the case of an emergency. + +If you have been asked to listen out for someone, please let them know when you are planning on leaving the space. + +For more information see [Health & Safety section](https://docs.hacman.org.uk/governance/health_safety/health_and_safety) + +### Not Ready for Use +Some tools will be marked as not ready for use. This is usually because they have not had their risk assessments/training program completed. Sometimes it is because we don’t have the right infrastructure or ventilation installed yet. We are always looking for members willing to help with all these processes. diff --git a/docs/Workshop_Areas/Metalwork/Consumables_(Metal).md b/docs/equipment/metalwork/consumables_(metal).md similarity index 100% rename from docs/Workshop_Areas/Metalwork/Consumables_(Metal).md rename to docs/equipment/metalwork/consumables_(metal).md diff --git a/docs/Workshop_Areas/Metalwork/Equipment/Air_Compressor.md b/docs/equipment/metalwork/equipment/air_compressor.md similarity index 100% rename from docs/Workshop_Areas/Metalwork/Equipment/Air_Compressor.md rename to docs/equipment/metalwork/equipment/air_compressor.md diff --git a/docs/Workshop_Areas/Metalwork/Equipment/images/faceguard1.jpg b/docs/equipment/metalwork/equipment/images/faceguard1.jpg similarity index 100% rename from docs/Workshop_Areas/Metalwork/Equipment/images/faceguard1.jpg rename to docs/equipment/metalwork/equipment/images/faceguard1.jpg diff --git a/docs/Workshop_Areas/Metalwork/Equipment/images/polish-compounds.png b/docs/equipment/metalwork/equipment/images/polish-compounds.png similarity index 100% rename from docs/Workshop_Areas/Metalwork/Equipment/images/polish-compounds.png rename to docs/equipment/metalwork/equipment/images/polish-compounds.png diff --git a/docs/Workshop_Areas/Metalwork/Equipment/images/polisher1.jpg b/docs/equipment/metalwork/equipment/images/polisher1.jpg similarity index 100% rename from docs/Workshop_Areas/Metalwork/Equipment/images/polisher1.jpg rename to docs/equipment/metalwork/equipment/images/polisher1.jpg diff --git a/docs/Workshop_Areas/Metalwork/Equipment/images/polisher2.jpg b/docs/equipment/metalwork/equipment/images/polisher2.jpg similarity index 100% rename from docs/Workshop_Areas/Metalwork/Equipment/images/polisher2.jpg rename to docs/equipment/metalwork/equipment/images/polisher2.jpg diff --git a/docs/Workshop_Areas/Metalwork/Equipment/images/polisher3.jpg b/docs/equipment/metalwork/equipment/images/polisher3.jpg similarity index 100% rename from docs/Workshop_Areas/Metalwork/Equipment/images/polisher3.jpg rename to docs/equipment/metalwork/equipment/images/polisher3.jpg diff --git a/docs/Workshop_Areas/Metalwork/Equipment/Lathes/Stepped Gear Arrangement.jpg b/docs/equipment/metalwork/equipment/lathes/Stepped Gear Arrangement.jpg similarity index 100% rename from docs/Workshop_Areas/Metalwork/Equipment/Lathes/Stepped Gear Arrangement.jpg rename to docs/equipment/metalwork/equipment/lathes/Stepped Gear Arrangement.jpg diff --git a/docs/Workshop_Areas/Metalwork/Equipment/Lathes/warco - tools.png b/docs/equipment/metalwork/equipment/lathes/warco - tools.png similarity index 100% rename from docs/Workshop_Areas/Metalwork/Equipment/Lathes/warco - tools.png rename to docs/equipment/metalwork/equipment/lathes/warco - tools.png diff --git a/docs/Workshop_Areas/Metalwork/Equipment/Lathes/Warco - Feed, Gears & Threading.md b/docs/equipment/metalwork/equipment/lathes/warco_feed_gears_threading.md similarity index 97% rename from docs/Workshop_Areas/Metalwork/Equipment/Lathes/Warco - Feed, Gears & Threading.md rename to docs/equipment/metalwork/equipment/lathes/warco_feed_gears_threading.md index 1ead36bae..1784dbb19 100644 --- a/docs/Workshop_Areas/Metalwork/Equipment/Lathes/Warco - Feed, Gears & Threading.md +++ b/docs/equipment/metalwork/equipment/lathes/warco_feed_gears_threading.md @@ -1,4 +1,4 @@ -#Warco - Feed, Gears & Threading +# Warco - Feed, Gears & Threading ## Gears @@ -21,15 +21,15 @@ | 62 | 1 | | | 63 | 1 | | -##Threading -###Threading Gear Arrangement +## Threading +### Threading Gear Arrangement #### Inline Image from manual #### Stepped Add link to uploaded image -###Threading - Metric +### Threading - Metric | Pitch | Z1 | Z2 | Z3 | Z4 | Z5 | Z6 | Notes | |-------|----|----|----|----|----|----|-------| | 0.4 | 32 | 50 | 30 | 60 | 20 | 64 | | @@ -59,7 +59,7 @@ Add link to uploaded image | 10.0 | 32 | 64 | 60 | 30 | 50 | 20 | | | 12.0 | 32 | 64 | 60 | 25 | 50 | 20 | | -###Threading - Inch +### Threading - Inch | Threads/1" | Z1 | Z2 | Z3 | Z4 | Z5 | Z6 | Notes | |------------|----|----|----|----|----|----|-------| | 3 | 32 | 63 | 50 | 36 | 60 | 20 | | @@ -97,7 +97,7 @@ Add link to uploaded image | 60 | 32 | 48 | 30 | 60 | 20 | 63 | | | 72 | 32 | 48 | 25 | 60 | 20 | 63 | | -###Power Feed Setup +### Power Feed Setup | Threads/1" | Z1 | Z2 | Z3 | Z4 | Z5 | Z6 | Notes | |------------|----|----|----|----|----|----|-------| | | 32 | | | | | | | diff --git a/docs/Workshop_Areas/Metalwork/Equipment/Lathes/Warco - Tools.md b/docs/equipment/metalwork/equipment/lathes/warco_tools.md similarity index 96% rename from docs/Workshop_Areas/Metalwork/Equipment/Lathes/Warco - Tools.md rename to docs/equipment/metalwork/equipment/lathes/warco_tools.md index 6de4ce1e7..7f32c2c3f 100644 --- a/docs/Workshop_Areas/Metalwork/Equipment/Lathes/Warco - Tools.md +++ b/docs/equipment/metalwork/equipment/lathes/warco_tools.md @@ -1,9 +1,9 @@ -#Warco - Tools +# Warco - Tools -##Picture +## Picture ![Warco Tools](https://docs.hacman.org.uk/Workshop_Areas/Metalwork/Equipment/Lathes/warco - tools.png) -##Tools +## Tools | Part Number | Description | Takes Insert | Known Insert Part/Numbers | |------------------|--------------------|-------------------|---------------------------| | SDJCR1616H07 | Turning Tool | DC_ _ 0702_ _ | DCMT070204 | diff --git a/docs/Workshop_Areas/Metalwork/Equipment/Metal_Bandsaw.md b/docs/equipment/metalwork/equipment/metal_bandsaw.md similarity index 100% rename from docs/Workshop_Areas/Metalwork/Equipment/Metal_Bandsaw.md rename to docs/equipment/metalwork/equipment/metal_bandsaw.md diff --git a/docs/Workshop_Areas/Metalwork/Equipment/Metal_Lathe.md b/docs/equipment/metalwork/equipment/metal_lathe.md similarity index 100% rename from docs/Workshop_Areas/Metalwork/Equipment/Metal_Lathe.md rename to docs/equipment/metalwork/equipment/metal_lathe.md diff --git a/docs/Workshop_Areas/Metalwork/Equipment/Metal_Mill.md 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docs/Workshop_Areas/Woodwork/Training/rivingknife.png rename to docs/equipment/woodwork/training/rivingknife.png diff --git a/docs/Workshop_Areas/Woodwork/Training/TableSaw.md b/docs/equipment/woodwork/training/table_saw.md similarity index 100% rename from docs/Workshop_Areas/Woodwork/Training/TableSaw.md rename to docs/equipment/woodwork/training/table_saw.md diff --git a/docs/Membership/rfid_setup.md b/docs/getting_started/access.md similarity index 66% rename from docs/Membership/rfid_setup.md rename to docs/getting_started/access.md index 1320feb29..ecfbc168c 100644 --- a/docs/Membership/rfid_setup.md +++ b/docs/getting_started/access.md @@ -1,15 +1,15 @@ # Access ## Keyfob Access -To access the space for the first time independently (not on a tour) you require a RFID fob, you can register your fob by following the instructions below. Fobs are available in the space by the registration computer opposite the entrance. +To access the space for the first time independently (not on a tour) you will need to register an RFID fob. Fobs are available in the space by the registration computer (in front of you when you enter the space). They are typically plastic disks on a key ring. At the time of writing they are yellow plastic discs. -To add an RFID tag to your account to allow you to enter the space 24/7 click the gear icon next to 'Your Membership' and then click the 'Edit your Account' button. +To add an RFID tag to your account, log into and click "Set up an access method" or "[number of] access methods" in the bar at the top of the page. ***Note your Fob Will Not Work Until you have completed this induction and ticked the box at the bottom*** ![edit](https://docs.hacman.org.uk/images/rfid_1.png) -Scroll to the bottom of the Edit Your Details area, click on the white box under the text and scan your fob with the reader in the space (or any compatible phone or rfid reader you have lying around) to enter your fob UID then click Add a new fob to save this. +Scroll to the bottom of the Edit Your Details area, click on the white box under the text and scan your fob with the reader connected to the sign up PC (or any compatible phone or rfid reader you have lying around) to enter your fob UID then click Add a new fob to save this. ![](https://docs.hacman.org.uk/images/rfid_2.png "fob") @@ -27,4 +27,4 @@ Scroll to the bottom of the Edit Your Details area, click on 'Request access cod image -Note: New members must come to the space for a tour and to collect and register a fob before they will be able to request an access code. +Note: New members must come to the space for a tour and to collect and register a fob before they will be able to request an access code. \ No newline at end of file diff --git a/docs/getting_started/communications/forum.md b/docs/getting_started/communications/forum.md new file mode 100644 index 000000000..7e472b988 --- /dev/null +++ b/docs/getting_started/communications/forum.md @@ -0,0 +1,8 @@ +# The Forum +[Forum](https://list.hacman.org.uk/) +This wiki is incomplete - can you help fill it? +## How to navigate the forum + +## Categories + +## Notification Settings diff --git a/docs/getting_started/communications/index.md b/docs/getting_started/communications/index.md new file mode 100644 index 000000000..186c917f0 --- /dev/null +++ b/docs/getting_started/communications/index.md @@ -0,0 +1,27 @@ +# Communications +## Forum +The Forum is the go-to place to join hackspace discussions. This can be used for everything from showing off your latest project, to reporting a faulty piece of equipment. We also use this for admin announcements, posting events, maintenance updates, scheduling inductions and purchase proposals. + +The forum uses a single sign-on from the [members portal](https://members.hacman.org.uk), so you do not need to create new login credentials. + +[list.hacman.org.uk](https://list.hacman.org.uk) + +## Telegram +Informal and quick moving discussion such as ‘where do we keep screws’ or chatting about an idea you're developing. Telegram is a messaging app similar to Whatsapp. The conversation is split into several topics. + +[https://t.me/hacmanchester](https://t.me/hacmanchester) + +## Instagram +You can find us on [Instagram](https://www.instagram.com/hacmanchester). If you're interested in helping with our social media, please don't hesitate to contact us. + +## Newsletter +Our monthly newsletter is a handy summary of upcoming events at the space and the most important announcements. + +You can unsubscribe at any time via the member settings page on the [members portal](https://members.hacman.org.uk). + +## Email +Occasionally the board of directors may need to email you directly. You may receive emails from info@hacman.org.uk or board@hacman.org.uk. These are usually important updates, please do not ignore these. + +## Calendar +Our Google Calendar is kept up to date with all the events happening in any month. It also features a handy Etihad match day reminder so you don't get caught out by the football traffic. +https://hacman.org.uk/calendar \ No newline at end of file diff --git a/docs/communication/telegram.md b/docs/getting_started/communications/telegram.md similarity index 100% rename from docs/communication/telegram.md rename to docs/getting_started/communications/telegram.md diff --git a/docs/getting_started/introduction.md b/docs/getting_started/introduction.md new file mode 100644 index 000000000..badeabf65 --- /dev/null +++ b/docs/getting_started/introduction.md @@ -0,0 +1,24 @@ +# Introduction +Hackspace Manchester is a place for people who like to make things. + +We are a community workshop. We have a diverse community of 300 members, from all walks of life and with all sorts of skills. We have guidelines and rules to keep things running +smoothly for everyone. + +Please take time to read through this wiki, though a cursory glance through this getting started page, as well as our rules should get you off to a good start. + +## What is Hackspace? +Hackspace is a thing we do together. It’s a makerspace run by its community for its community. + +Manchester Hackspace is just one of many spaces in the UK. Each space is run independently by its members. The aim of hackspace is to provide members with the tools they need to get making and for us, it is broadly split into four areas: +* Wood - Saws, sanders, drills, routers, etc. +* Metal - Lathes, drills, mills, hand tools, welding, grinding, guillotines, sheet benders +* Electronics - Soldering stations, Oscilloscopes, etc. +* Visual Arts - Laser cutter, heat press, sewing machines, general arts and crafts tools. + +As well as these four main categories there is also: +* Snackspace/Parkspace - Food prep facilities, tuck shop, chill out area & main first aid point. +* 3D printer land - A range of state of the art FDM 3D printers +* Biolab - a sanitary space with a flow hood, can also be used as a photographic dark room. +* Bikespace - a bicycle repair area with a small selection of purchasable items. +* Members Storage - for storing active project items. See the storage rules for more information. +* General area - tables, chairs, PCs, informative books, board games, dust sheets. \ No newline at end of file diff --git a/docs/getting_started/managing_membership.md b/docs/getting_started/managing_membership.md new file mode 100644 index 000000000..4ea0dc1d0 --- /dev/null +++ b/docs/getting_started/managing_membership.md @@ -0,0 +1,12 @@ +# Managing Your Membership + +Your membership is managed via the self-service [membership portal](https://members.hacman.org.uk). +This is the same portal you used to sign up and set up your direct debit when you joined. + +From the portal you can: +* Complete your online induction +* Set up a key fob (and pin access code) +* Edit your direct debit amount +* Cancel your membership +* Apply for tool inductions +* Keep your address up to date (legal requirement - see our [terms and conditions](https://docs.hacman.org.uk/governance/rules/membership_t_and_cs/)). \ No newline at end of file diff --git a/docs/Membership/new_member_induction.md b/docs/getting_started/new_member_induction.md similarity index 72% rename from docs/Membership/new_member_induction.md rename to docs/getting_started/new_member_induction.md index 8155e1668..092eebb4e 100644 --- a/docs/Membership/new_member_induction.md +++ b/docs/getting_started/new_member_induction.md @@ -1,5 +1,5 @@ # New Member Induction -All members must complete their induction on the membership system, as well as an in person open evening tour. +All members must complete their online induction on the [membership system](https://members.hacman.org.uk), as well as an in person open evening tour. The open evening tour serves as a general, space-wide induction that covers a lot of the basics, it takes about 40 minutes to complete. See the [Visit Us](https://www.hacman.org.uk/visit-us/) for more information about the open evening tours. diff --git a/docs/getting_started/whos_who.md b/docs/getting_started/whos_who.md new file mode 100644 index 000000000..c15c129f1 --- /dev/null +++ b/docs/getting_started/whos_who.md @@ -0,0 +1,8 @@ +# Who's who? +Manchester Hackspace is managed by its board of directors, also know as 'The Board'. + +**The Board of Directors** are volunteer members voted in every two years at the AGM and are the legal directors of Manchester Makers Limited, our legal company name. The Board keep Hackspace open, ensuring critical issues are solved, providing oversight over Hackspace and making sure the wheels keep turning. They also manage the finances of the space and respond to membership queries. + +**Area Coordinators** manage volunteers, supplies and training for the different areas of the space. We encourage everyone to help out around the space, be it a few minutes of chores each time you visit, or an hour or two a month helping with training. Area Coordinators are the first point of contact if you're wanting to make changes to any of the workshop areas. + +**Members** covers everyone else at the space. They're the people who get things done, make things and help the board and area coordinators keep the space running smoothly. \ No newline at end of file diff --git a/docs/Operations/governance/board_minutes/2015-07.md b/docs/governance/board_minutes/2015-07.md similarity index 100% rename from docs/Operations/governance/board_minutes/2015-07.md rename to docs/governance/board_minutes/2015-07.md diff --git a/docs/Operations/governance/board_minutes/2015-08-10.md b/docs/governance/board_minutes/2015-08-10.md similarity index 100% rename from docs/Operations/governance/board_minutes/2015-08-10.md rename to docs/governance/board_minutes/2015-08-10.md diff --git a/docs/Operations/governance/board_minutes/2015-10-22.md b/docs/governance/board_minutes/2015-10-22.md similarity index 100% rename from docs/Operations/governance/board_minutes/2015-10-22.md rename to docs/governance/board_minutes/2015-10-22.md diff --git a/docs/Operations/governance/board_minutes/2016-01-26.md 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b/docs/governance/board_minutes/2024-10-07.md similarity index 100% rename from docs/Operations/governance/board_minutes/2024/2024-10-07.md rename to docs/governance/board_minutes/2024-10-07.md diff --git a/docs/Operations/governance/board_minutes/2024/2024-11-19.md b/docs/governance/board_minutes/2024-11-19.md similarity index 100% rename from docs/Operations/governance/board_minutes/2024/2024-11-19.md rename to docs/governance/board_minutes/2024-11-19.md diff --git a/docs/governance/board_minutes/2024/2024-01-29.md b/docs/governance/board_minutes/2024/2024-01-29.md new file mode 100644 index 000000000..19aa1e8cf --- /dev/null +++ b/docs/governance/board_minutes/2024/2024-01-29.md @@ -0,0 +1,219 @@ +# 2024-01-29 +## Meeting Information +**Meeting Date/Time:** 2024-01-29, 19:00 +**Meeting Purpose:** board meeting +**Meeting Location:** Hackspace + +## Attendees +People who attended: + +- HA - Chair +- PR +- RJ +- JS +- BD +- JC arrived later + +## Agenda Items + +Item | Description +---- | ---- +Chair | • Discuss best way to capture actioned items +Docs access for general members i.e. risk assessment +Introducing decision records +Secretary | • Dealing with obsolete/sensitive data on public sites +Should the forum be private? +Treasurer | • 21/22 accounts submitted +Update on corp tax amendment +Overview of finances through 2023 +Infrastructure | • Updates +Heating +Internet / Networking +Anything else to sign off - HA +Emergency ingress / egress +Ingress (emergency services, board keyholders) +Egress (exit maps, signage, clear exits, door locks / overrides?) +Eye wash station in kitchen +Resin in sink +Large storage +Membership | • Social media update
• Blue cross
• Kids Easter event
• HTSD Feedback
• EMF
• Build community +Development | • Update on rent change +Digital | +Incident since last meeting | • Jason and his BBQ and tanks - HA +Laserzzzzz - HA +3D printer setup - HA +Wood | New bandsaw +Ownership of tools +Dust extraction progress +CNC | Compressor purchase proposal +Storage | +3D printing | • New printers and relocation - HA
• Resin and safety - RJ,HA +Electronics | +Metalwork - Welding | +VA | Lasers - HA +Lab | PR +Snackspace | +Parkspace | +AoB | • Arrange next members meeting HA
• Large investments / purchase proposals
• Do we have a directors calendar / reminder system and should we have one? - HA
• Clear money boxes, why - HA
• Building a sense of community - RJ +Incentivising / encouraging recurring events? - RJ + +## Discussion +### Chair +__What's the best way to captire items?__
+Currently we are using trello. PR pointed out there are two Trello instances and the old one has been linked from the docs up to now. It appears at least some of the board have admin access to the old Trello instance. +__TODO: Combine Trello instances__ + +__How are we sharing risk assessments?__
+A number of requests have been made to access/edit risk assessments. Currently it's not obvious enough for members how to access them but also it seems like currently with sharing we share them editable, and we should be more selective with this. +__TODO: Final should be viewable, draft should be editable__ +__TODO: Sort out decision documents__ + +__Backup Strategy__
+We don't currently have a formal strategy for retaining our documents + +Get all in one laser + +__Role based emails__ +HA has done work on this, but now receives more spam + +_[JC arrived at this point]_ + +__Heating to be discussed for next year__ +Heating seems to be ok up to now, but for next year we should talk about possible upgrades + +### Secretary +__Private stuff is in docs__
+PR gave example of the banned list, which should maybe not be public + +__People had been reluctant to post on the forum as it was public to the internet__
+RJ has now made this private + +__TODO Board minutes should be published__ + +__Can we access private stuff when we should?__
+PR was concerned that it wasn't actually obvious how to access a members' emergency details in the case there was an emergency. Apparently this can be accessed by using 'edit' on the user profiles, but this isn't obvious. + +__Should we be checking ID?__
+JC mentioned that In Bristol hackspace ID is checked. This was discussed briefly but no actions were determined in this meeting. + +__TODO The internet is still intermittent after speed updates. Need to check router is working__ + +### Treasurer +__HMRC tax return was submitted, companies house wasn't?__
+Apparently we will be getting a fine. +__TODO add extra checks to process in guide__ + +__Corporation tax__
+Apparently we owe nothing. +Not looked into amendment/refund for last year. + +__Summary of expenses for previous year__
+* Supposed to be bringing in £4800 +* Slightly less: about £4400 (possibly fees etc) +* Considering all gocardless as subscriptions +* Snackspace/consumables are paying for themselves roughly +* Reimbursements so far about £12000 +* Surplus has gone up ~£10k since the start of the financial year +* Held at about 260 members for past few months + +__HA asked about co-op__
+* No further actions happened +* JC not heard anything yet +* TODO Chase Bob + * Dual signatories required for co-op actions +* No action so far on theoretical bad actors on other accounts; whether we need dual signatories required etc. +* TODO Look at higher interest stores + * No person with significant control has been the issue up until now +* RJ is unsure about £2k discrepancy in previous year, but current year matches + +__RJ isn't sure whether the hackspace too weird as an organisation to be worth contacting an accountant__
+PR and HA says it’s worth trying at least + +### Infrastructure +* TODO Do we still need to pay fire alarm installers? +* TODO Do we have actual electrical certificate +* TODO Get new APs +* TODO Check crash bars on doors/replace +* TODO Sort out fire evacuation guide +* TODO Make sure extinguishers are from the same shop as JC used last time +* TODO Emergency ingress +* TODO Eye wash station +* Periklis is happy to deal with this +* TODO Look into resin printer stuff + +### Membership +* PR raised the issue in the members' meeting that there was a worry about advertising as we don't have the infrastructure to deal with a huge influx and so not much advertising has happened. +* Should we be focusing more on community than facilities? +* MOSI should be under control? +* Couple of volunteers dropped out +* Blue cross would be good platform for training +* Mini makers event + * TODO Need to find out Mike's plan. +* EMF + * TODO look at how to set up a village + * Unable to look at villages until tickets are bought +* TODO Look into incentivising skill shares etc. + + +### Development +__Tenancy__ +* JC has asked for 3 years with 9 month kick out +* Not heard yet +* Mike's dad said we were getting a good deal on the 1 year rate, but any improvement would be good + +### Digital +* Tags on forum. + * These have been used by PR and RJ has also set up tags for purchase proposals + +### Infrastructure +* TODO Add first aid station to tour +* TODO Look into removals of stuff +* One removal has been done of wood things, but perhaps we should organise removals of electronics etc. +* Laser cutter incident +* Essentially the laser cutter's laser was firing when the hatch wasn't fully closed. This was aggravated by the fact the member who discovered this did not report it. +* TODO Signage for woodwork +* TODO Large storage needs a sign + +### 3D printing +* Still big gavanized pipes lying around that are blocking areas that would be useful for 3d printing. +* There was an issue with import tax on the Prusas. + +### Snackspace + +### Parkspace
+Could do with more buttons for the heater + +Bolton men's shed have been contacted but not sure if they want to help run it here. + +TODO PR would like to contact local radio hams to see if we can attract more members from that scene. + + +## Action Items +To be copied to trello + +| Item | Responsible | Status | +| ---- | ---- | ---- | +| Publishing of old minutes | PR | - | +| Talk to Periklis about what’s in the Lab whether it’s worth keeping etc | HA | - | +| HA to talk to Mike about tenancy but it seems JC is doing it instead, so he’s confused | JC | - | +| Test/implement WYSIWYG editor for git. Software is called ‘tina cms’ | HA | - | +| Set up WYSIWYG meeting | HA | - | +| Digitize wood records | PR | - | +| Buy all-in-one laser | +| Basic guidelines for new documentation, software | +| Audit subgroup member lists and make sure they’re up to date | +| Fix email reply feature | PR | - | +| Tidy up constitution | | - | +| Look into stack overflow type stuff on discourse | HA | - | +| Look at role based emails | HA | - | +| Set up custom signatures | HA | Done | +| Look into possibility of accountant +| Buy supplies for hebecon | JS | Done | +| Research heating methods | HA | Todo | +| Bring in blankets | | | +| Open coop to other members | RJ | Todo | +| + + +## Other Notes & Information +N/A diff --git a/docs/governance/board_minutes/2024/2024-03-25.md b/docs/governance/board_minutes/2024/2024-03-25.md new file mode 100644 index 000000000..25ca4f913 --- /dev/null +++ b/docs/governance/board_minutes/2024/2024-03-25.md @@ -0,0 +1,119 @@ +# 2024-03-25 +## Meeting Information +**Meeting Date/Time:** 2024-03-25, 19:00 +**Meeting Purpose:** board meeting +**Meeting Location:** Hackspace + +## Attendees +People who attended: + +- HA - Chair +- RJ +- JS +- BD +- Provisional Apologies from JC for not being present + +## Agenda Items + +Item | Description +---- | ---- +Chair | • Reset consumables list - discuss new consumables list
• Board check in
• Those fucking calipers
• Confirmation statement +Secretary | • Errrrrr
• Resignation of PR and impact +Treasurer | • General budget trend
• Trend with purchases and consumables
• When to limit consumables +Infrastructure | • Updates
• Eye wash station in kitchen
• CCTV - technical
• Resin in sink
• Large storage clear out
• Corner of Doom
• New wireless access points
• Need to check insurance for infra changes
• Ben to make list of electrical work in forum post
• Buy spare lock
• Smelly room plans
• 2nd toilet
• Some discussion on adding more sockets +Membership | • Social media update
• Blue cross
• Kids Easter event
• HTSD Feedback
• EMF Village
• Build community +Development | • Update on tenancy
• Creating a more streamlined/unified way of organising the space
• Stop making edge case rules for the minority but then have the autonomy to enforce culture +Digital | • Zigbee network? +Incident since last meeting | • Check incident book
• 3D printer setup - HA
• Internet fiddling (and wider behavioural concerns?)
• Doorbot Alvin
• Car break in
• Reported incident [whatever date the thing was] +Wood | • Dust extraction progress
• New bandsaw
• Ownership of tools +CNC | +Storage | +3D printing | • New printers
• Resin should we keep them?
•Insurance implications +Electronics | +Metalwork - Welding | +VA | +Lab | P +Snackspace | +Parkspace | +AoB | • Arrange next members meeting HA
• CCTV - governance
• Restrict / formalise restrictions around critical infrastructure
• Members meetings
• Spirit of the space
• Taking a break - HA
• Equipment signage
• Actively ventilated room
• Newsletter and who runs it
• Bloody dangerous / Standardising signs - noted that other colours for certain machines apparently meant something
• Smelly room for paint and spray
• Need another board member? - Maybe + +## Discussion +### Chair +RJwas happy with the new way of consumables
+HA to arrange board check in
+Money has been paid in for the calipers. A proposal is not just to buy items but to get buy-in from membership hence getting the right amount of people on a proposal is important. If a proposal has a drastic change we should make sure a new post is created and lock or delete the previous post or everyone should agree again. + +### Secretary +We’ve decided PR can carry on with large storage if he wishes to. + +### Treasurer +Everything good with cash flow although it got dicey when we spent a load of money. Get bank account from coop. + +### Infrastructure +Welding is nearly there, just training needs to be finalised and some stuff by Mike. Eye wash station not installed although it has been bought.
+CCTV - Bypass incoming adsl router and use a new network switch
+Resin - Waiting to see the plan from 3d printing team
+Large storage - Some board buy-in. Empower PR to carry on. Make a plan.
+Corner of Doom - We might have a member invested in cleaning it up. Ben offered to help clear it out. + +### Membership +Blue cross - Set for 26th April
+MOSI - 🫠 Overall went well.Identified the pull up stands need redoing.Gave out a bunch of fliers and stickers.
+Kids Easter event - Cancelled
+March HTSD - Set date
+EMF - Village confirmed JS needs help. HA has offered help.
+Builkd community - Observed we have more people in the space, so done? + +### Development +Update on tenancy - 2 more years!
+Creating a more streamlined/unified way of organising the space - JC made a really long comment no one read
+Stop making edge case rules for the minority but then have the autonomy to enforce culture - We now possibly have people drinking and using machinery . Here HA mentioned the culture of the space is changing, do we just get rid of member who don’t match current culture or make more rules.
+Crash doors still need doing. + +### Digital +Zigbee - Generally happy to implement
+What is an active project anymore
+Pacemaker warning on site
+Other warnings on signup + +### Incidents +Make sure space is ready for new XL printer.
+Internet fiddling - This led to critical infrastructure post to stop certain people messing about. Discussed certain people.
+Doorbot Alvin - As per HAs write up. Although it seems no one read it 😢
+Car break in - Visible external cameras may help with that
+Reported incident [whatever date the thing was] - Incident F was about a certain member who may or may not be sleeping in the space. Discussed what happened at the official warning. NOTE: this person was able to access the space without membership as Alvin was not updated with the latest membership list for almost a year. Also discussed low value items will always get taken. Discussed how he can get in without going through front door. Harvey recommended we should alarm the side doors. Just useful in general + +### Area updates +New bandsaw
+Ownership of tools
+Dust extraction progress
+Ammiel CNC machine - Mark, Mike are also involved. We need H+S around it before it can be donated. Mark also agrees until the CNC has proved itself it won’t be part of the space
+Storage - Identified that only admins of the member portal can clear storage. Might need reprogramming to allow other users to clear out storage sections
+Resin printers - To be discussed with 3d printer team but nothing concrete yet. Resin printer has hardly been used.
+Unattended printing - Signs are up about unattended printing
+Welding - Probably need another sign to explain the sign that comes on when someone is welding. Trash pile(?)
+VA - Acrylic bending installed, Alex cleaning up, need more storage in VA
+Snackspace - Make signs or put notes about food being left behind. Worried about mould in the sink area, especially as eye wash station will be there. +Kitchen clean up issues with various items not being cleaned. + +### AoB +Next members meeting - To arrange when we have enough items and HA is back (can also be arranged without HA)
+Members meeting - January was our first members meeting as a new board and there were a few rough edges whilst we figured out our responsibilities and obligations.
+Checklist and timeline for organising and announcing
+Deadlines for agenda items/large purchase proposals for consideration
+Proxy vote registration
+Voting processes
+Running order & roles for facilitating the meeting
+Facilitating hybrid meetings (was not discussed)
+Restrict / formalise restrictions around critical infrastructure - Critical infrastructure post + + +## Action Items +To be copied to trello + +| Item | Responsible | Due Date | +| ---- | ---- | ---- | +| | | | + +## Other Notes & Information +N/A diff --git a/docs/governance/board_minutes/2024/2024-06-10.md b/docs/governance/board_minutes/2024/2024-06-10.md new file mode 100644 index 000000000..494168b73 --- /dev/null +++ b/docs/governance/board_minutes/2024/2024-06-10.md @@ -0,0 +1,119 @@ +# 2024-06-10 +## Meeting Information +**Meeting Date/Time:** 2024-06-10, 19:00 +**Meeting Purpose:** board meeting +**Meeting Location:** Hacksapce + +## Attendees +People who attended: + +- HA - Chair +- RJ +- JS +- BD +- Provisional Apologies from JC for not being present + +## Agenda Items + +Item | Description +---- | ---- +Chair | • Iiiiiiiiiiiiii’m back
• CCTV
• New consumables list
• Board check in
• Space check in +Secretary | • It's gon' rain +Treasurer | • General budget trend
• Trend with purchases and consumables
• Electric bill trend +Infrastructure | • Updates
• Electrical compliance
• Eye wash station in kitchen
• CCTV - future plans
• Resin in sink
• Large storage clear out
| • Corner of Doom
• Internet +Membership | • Social media update
• Blue cross
• Kids Easter event
• HTSD Feedback
• Summer BBQ maybe
• EMF Retro
• Build community +Development | • Create a more streamlined/unified way of organising the space +Digital | • Zigbee network is up
• Member website cleaned a lot of shit +Incident since last meeting | • Check incident book
• 3D Printer moved by Alex
• Reported incident [whatever date the thing was] +Wood | • Dust extraction up & running; measuring & planning noise mitigations if necessary +CNC | +Storage | +3D printing | • Prusa XL
• Resin?
•Insurance implications
•Unattended rule
•Enders +Electronics | • Leak +Metalwork - Welding | • Has anyone actually started to weld? It seems just training at the moment +VA | +Lab | +Snackspace | +Parkspace | +AoB | • Arrange next members meeting HA
• CCTV - governance
• Restrict / formalise restrictions around critical infrastructure
• Needs adding to rules (same with no unattended 3d printing?). Opportunity to review & simplify rules (both wording any where they’re stored)
• Spirit of the space
• Fire extinguishers check
• Regular emergency light checks
• Physical space workshop
• Actively ventilated room
• Screen printing & letter press
• 3D shelving & storage
• Board/admin storage
• Members storagè
• Trello
• Volunteering shortfalls (training, open evening, maintenance, running events) & potential incentives
• Luke T & Guitar Storage
• Parking
• Making our digital assets / branding materials accessible to members?
• Membership payments, pay-what-you-want, and below-self-serve amounts
• Board FAQ/runbook + +## Discussion +Hackspace could do with some **dusting.** Maybe needs a bit more colour, looks sad. + +Check in when JC is back around if we need **another board member.** + +**Expenses are generally stable,** went up a lot over the start of year but back down now, especially with electricity costs. Purchase proposals are the biggest variability at the moment but nothing big is planned. + +**Electric certs** are proving to be more work. We have a list of items we need done to get certified. Ben talked to Adam in person and is trying to get in contact to arrange a final certificate check. + +**Doorbot has been rewired** following incident. We probably want +**Eye wash station** needs someone else to plumb it in. + +**Resin in the sink** is probably not going to happen and we will need to decomm it completely if nothing is happening with it. + +**New storage slots** have become available, I’ve put some notices on ones that are being used but not claimed. We need a discussion on storage in general. + +It seems the **CNC ammiel** is making will be loaned to the space but it needs a 16A run to the CNC room, we’ve agreed it should happen as the area coordinator is also in favour of the CNC machine. + +**Social media** is a bit ded, there’s no process and people are just posting randomly. + +Kids easter event is probably ded now. + +We probably want to do another **blue cross event** and advertise it well. + +**EMF was a great success,** we want to use the marquee again. Logistics was a nightmare and we probably want a van for next time. Starting to look at workshops and extras for next times village. + +Maybe look at what mosi **events are coming up** or mini maker faires. + +**Zigbee network** is up and maybe used for continuous air and sound monitoring. + +**Prusa XL** has been sent back and will be looked at for repair. Quotes to follow. + +The **enders** should be gotten rid of as we don’t have enough space at the moment for more 3d printers and they are inferior. + +We will want to stick to our **unattended rule** with 3d printing until insurers are changed, or our current ones agree to self insurance. + +**Parkspace** still needs more work. + +**Network cable** is now attached to the wall. + +Sorted massive box of stuff in the **corner of doom.** Some bits are being kept, we still have a lot of woodworking and other things that need clearing out. + +There is building work underway to **fix the leak** in electronics JC is all over it. + +We probably want to share **costco and bookers access** to all board members. + +**Website** is being cleaned up. It’s almost halfway to being fully upgraded. + +Talk about the next **CCTV next steps** at members meeting, we probably want to propose what it will look like and have a vote. + +We want to consolidate **hackspace rules** and incorporate critical infrastructure. + +We got a lot of positive feedback on **HTSD** and how it was run this time around. We are planning another one for September. + +VA was tied up during **HTSD** and improved nicely. + +Not sure what the plan was after **large storage clear out.** It seems Peter is happy to carry on with some kind of plan 🤷We probably need some plan. + +**Physical space workshop** went well and we’ve got a lot of ideas, we just need people to start to implement them. + +We should make certain **branding assets** available. + +We'll need to work out what to do with **car parking** going forward. + +Agreed we can try putting infra tasks in the space on a **physical board.** +**Emergency lights** need regular testing. + +We’ve brought forward **volunteering shortfalls** and **membership payment types** for when JC is back. + +We need to talk about a **member's behaviour** which has been reported before and has repeated again. + +## Action Items +To be copied to trello + +| Item | Responsible | Due Date | +| ---- | ---- | ---- | +| | | | + +## Other Notes & Information +N/A diff --git a/docs/governance/board_minutes/2024/2024-07-25.md b/docs/governance/board_minutes/2024/2024-07-25.md new file mode 100644 index 000000000..6d3f28939 --- /dev/null +++ b/docs/governance/board_minutes/2024/2024-07-25.md @@ -0,0 +1,113 @@ +# 2024-07-25 +## Meeting Information +**Meeting Date/Time:** 2024-07-25, 19:00 +**Meeting Purpose:** board meeting +**Meeting Location:** University + +## Attendees +People who attended: + +- HA - Chair +- RJ +- JS +- JC + +## Agenda Items + +Item | Description +---- | ---- +Chair | • This meeting and what it is for. Discussion on changes
• CCTV
• Publishing of minutes
• Parking
• Safety purchase proposal +Treasurer | • General budget trend
• Purchase proposal, clarifying amendments for upcoming members meeting + item coming up
• Co-operative bank account take-over (make work for Bob to figure out, or go all-in on Natwest)
• Define consumables +Infrastructure | • Electrical compliance +Membership | • Social media update
+Development | • 5 year plan +Digital | +Wood | • Banned power items timeslot
• Angle grinding +CNC | • Is there any update on this?
• thinks they can make decisions on room use +Storage | • The future of storage +3D printing | • Prusa XL
• New coordinator? +Electronics | • Leak still ongoing +Metalwork - Welding | • Appoint a new coordinator or merge with metalworking? +VA | +Lab | +Snackspace | +Parkspace | +Area coordinators | • Appointment process (criticisms re: “unelected dictators”)
• Relationship with maintenance teams
• Raul stepping down, potentially dissolve welding coordinator and transfer to metalwork coordinator +Bandsaw | + +## Discussion +Ideas for **changing the board meetings**. Make the agenda less imposing and keep updates short. Get area updates more regularly. Option to also have separate meetings for specific large items. + +**CCTV** - happy to keep all new cameras internal, could consider having a few cameras in safe areas so members can use them to capture footage. Aware of potential blind spots. +The privacy policy will be updated on the forum (locked post) and website, we will offer feedback via email for a month's consultation period then email the final version to all members. JC has asked we don’t engage with members about this on telegram or forum. +Go ahead has been given to start buying internal cameras. + +**Previous board minutes** should be published and anonymised. + +**Parking** is a shitshow. Council either don’t respond by email or phone for any issues we are having, HA has requested more permits but they could be already stolen from the mail room. JC suggested using Alan Good for parking woes. +**Epermits** should be redistributed to active members. HA said he would do a 6 month review anyway. +We should put up a sign in the space for parking permits and make a distributor so people only take one. + +We should write up a mechanism for **safety equipment** that we can all agree on. Discretionary spending exists. We could maybe make a pot for safety equipment spending but also pointed out we would never reject anyone requesting valid safety equipment . +We could empower area coordinators to buy equipment or members can request and area coordinators can approve. +We should establish how much can be spent on this. + +RJ said something about **finances…** something something £5600 a month +Snackspace amounts need adjusting. +Purchase proposals were clarified. +We’ve agreed we should move money out of coop into Natwest. Some discussion on if we should open a savings account but then we could be liable for interest. Or we could open another account somewhere so we have redundancy. +There should be some security mechanism for withdrawing large amounts. + +We are clear as a board on **consumables**. Some things should just be a purchase proposal. + +We should ask BD to pay someone to do **electrical work** and cert. + +For **membership** we’ve more events happening now like DM Labs, Show and Tells and a potential space meeting. Ideas of a community board or information corner. The forum could be changed to show events near the top of the main page. +Newsletter needs to happen. +For **tours** we need more members and it's dwindling. Also concerns about quality. We could remove the 8:30 slot or change tours dates + +**5 year plan** +Looking to get member buy in. +5 pillars of hackspace. +- share docs with board +- volunteer roles and culture change + +**Peter’s tool restrictions** +we need to decide on how to respond to Peter about wood working. We don't want to ban things, members should be able to ask. +Areas should indicate what is and isn't allowed in the space. + +Safety around **CNC machine** build out. +Things that need to be addressed are air lines compliance, call out critical infra, H&S has been considered, Mark has checked it and a loan form has been signed. + +**Storage** JC has proposed an analogue system and it will force people to rotate out quarterly. + +**Prusa XL** is now live +Area coordinator for **3d printers** is a bigger problem than just getting a new area coordinator. Possibly gut the group, to keep more active people. + +**Leak** is still here and not going away. Northern should be starting work soon. + +Ask Mike if he wants to take over **welding**. Backup options are available. + +Get **area coordinators to meet up** and give more transparency to members. Reaffirm rules for area coordinator. Team level discussions. Area meetings and Area coordinator meetings were suggested. + +**AGM announcement**, JC to come up with voting options (via HA via greg) and board roles. +This also includes changes to voting timeline. + +Agreement that **Greg is returning officer** + +## Action Items +To be copied to trello + +| Item | Responsible | Due Date | +| ---- | ---- | ---- | +| come up with voting options | joe | before election | +| area coordinator meetup | harvy | | +| address CNC room issues | unknown | | +| let greg know he is RO | harvy | before nominations | +| talk to greg about voting options | harvy | before nominations | +| rearrange meeting agenda | harvy | before next meeting | +| arrange seperate meetings to discuss items | harvy | before next meeting | + + +## Other Notes & Information +N/A diff --git a/docs/governance/board_minutes/2024/2024-10-07.md b/docs/governance/board_minutes/2024/2024-10-07.md new file mode 100644 index 000000000..0d0ab937c --- /dev/null +++ b/docs/governance/board_minutes/2024/2024-10-07.md @@ -0,0 +1,85 @@ +# 2024-10-07 +## Meeting Information +**Meeting Date/Time:** 2024-10-07, 19:00 +**Meeting Purpose:** board meeting +**Meeting Location:** online + +## Attendees +People who attended: + +- HA - Chair +- JC +- BD + +## Agenda Items + +Item | Description +---- | ---- +AGM | • CCTV plans
• New Storage roll out
• Name change decision +Harvy | • Potential Role swaps
• Discuss Area coordinator role and if we want any changes
• Finalise loan forms +Rob | • Make me do the end-of-year accounts for 23/24 +Ben | • Electrical cert update - should set date for them to return and pay to have them finish any outstanding tasks
+Jasmine | • +Joe | • How do we ensure forward progress of the space? (In regards to there's a lot more clutter than there used to be, a lot of tools seem to be broken again, areas are unusable as they are now full of junk).
• How can we improve participation in the space and in our comms (loads of people seem to be disengaged from our emails, forum and telegram, which is a big problem)
• Toilet, messy sink and smelly room +Area meeting updates | • Risk assessment review - re-write needs halting and existing process needs completing
• Restrictions on woody events
• Discretionary spend for each area
• Latest on CNC / Mark situation? +AoB | • Dates for Xmas party, HTSD, MM, Area meetings, board meetings, etc
• Motorcycle parking (made its way onto VA re-org thread)
• Access control, keyed alike locks, keyholders, and appropriate expectations re access in different scenarios
• Volunteer meets
• Area cord meets?
• Other volunteer things? Like discussing open evenings and stuff
• Keeping track of members notices + +## Discussion +Based on the fact **Holt Town regeneration** is a long way away, we are willing to invest in CCTV. JC mentioned higher theft and safety of members. +Tools to be branded to deter theft. +Updated map for CCTV and reiterate forum post for safety areas. + +Bought stuff for **new storage** roll out. Seems on track. Need to decomm online system. + +Undecided on **name change**. JC recommends wait for new board. + +**Role swaps** - HA wants to be digital coordinator. No other swaps mentioned. + +Everyone happy with **area coordinator description**. Teams should be more transparent. + +Approved **2 Loan forms** from Ammiel, just need pics and signing. Send back to email as PDF. + +JC suggesting to pay for people to **finish the work off for electrical**, as we are taking in a lot of money. BD is saying we are pretty much finished apart from lids and EL, we just need the changes to be reverified. + +JC mentioned **mess, broken items, people coming up with ideas but nothing gets done.** This seems like a wider space problem and very board for this conversation. +The corner of doom can be cleaned out by HTSD. + +**Big disengagement** problem with all comms, how can we get members engaged again? Mailchimp out regular newsletters. + +JC is **offering services for £150 a day to fit out the toilet and messy sink.** Toilet and messy sink, just needs door and seat. Boxing and ceiling needs doing for aesthetics. Ben suggests just getting the toilet to a usable state. Could be done for HTSD. + +We should let woodworking decide for themselves in an open meeting if **only handtools** is allowed at certain times. + +All in support of **discretionary spend**, start with small amount. JC in support of yearly, HA in support of monthly. +HA thinks CNC room management is a disaster. Something needs to be done but not sure what. + +November 16/17th HTSD, 18th December for Xmas party. + +**Motorcycle parking** to be parked for later. + +BD to **rebuild Access control.** Low priority rekeying the locks, no idea who keyholders are. Should get digital infra involved. + +**Events to get people in**, like arduino basics. JC is looking to setup some classes + +## Action Items +To be copied to trello + +| Item | Responsible | Due Date | +| ---- | ---- | ---- | +| please do end of year accounts | rj | now | +| get images for loan items and sign forms | harvy | | +| to ask digital infra to decom online storage | jc | | +| new quotes for electrical cert or call the same people back. EICR and NICE registered. Talk to Ben Dooks as he will be off for a while in October | jc | w/c 15 oct | +| try out new format meetings | harvy | next week | +| chat to mike about regular newsletter | jc | | +| ask Ammiel to do risk assessments | jc | before next meeting | +| ask woodworking to hold member meeting to discuss power tool ban | harvy | next week | +| propose 18th december christmas party, htsd in nov | jc | | +| ask ACs to hold in area meetings | harvy | before next meeting | +| specific meeting for new board members | harvy | after elections | +| discuss motorcycle parking in another meeting | harvy | next meeting | +| decide what to do with name change vote | | | +| work out team onboarding | | | + +## Other Notes & Information +N/A diff --git a/docs/governance/board_minutes/2024/2024-11-19.md b/docs/governance/board_minutes/2024/2024-11-19.md new file mode 100644 index 000000000..2fa9eb87c --- /dev/null +++ b/docs/governance/board_minutes/2024/2024-11-19.md @@ -0,0 +1,86 @@ +# 2024-11-09 +## Meeting Information +**Meeting Date/Time:** 2024-11-19, 19:00 +**Meeting Purpose:** board meeting +**Meeting Location:** University + +## Attendees +People who attended: + +- JC - Chair +- HA +- RJ +- JS +- BD +- JC2 + +## Agenda Items + +Item | Description +---- | ---- +Board Member Updates | +Trello Review | • Tidy Up Tasks
• Reallocation of tasks +Focus Session | • General budget trend
• Updates to purchase proposal system?
• Large PPs - do they need a members meeting?
• what is the purpose of the board check?
• is the PP meant to be for the cost of an item or the value of it? E.g. should free donations still have a PP based on their value?
• how much notice for MM?
• how much notice for voting matters?
• what is numbered required for quorum?
• how should voting be conducted?
• how much margin of error are we happy for PPs to have? (As in how much misc budget is permitted?)
• are PPs allowed to be vague to get money approved in advance - e.g. we would like to approve £2k to buy a nice lathe when one comes up for auction
• how do proxies work?
• default voting options (where non are stated)
• PPE purchasing? +Upcoming Dates | • HTSD - 30th November
• Xmas Party - 18th December
• Next board meeting +AoB | • Sponsoring SMRRF 2024 (3d printing festival) I.e. do we want a stall
• Upcoming plan for digital
• CNC update +Parking warden dude trying to deliver us permits | +Sharing access code / fob? | +Can we just pick up instead? | +All of robs other business | +B+K bird boxes | +Electrical cert | + +Actions from 14 Nov members meeting + +1. Members have wanted to make better use of the Lab space, but blocked by the privately owned items stored within. Member discussion and asks on the forum haven’t been acted upon. Attendees of the meeting ask for this to be escalated to the Board to formally request the owner of items to remove them from the Hackspace. +2. Requirements/rules around calling and managing members meetings (quorum requirements, how proxies are managed/solicited, notice periods, locking of agenda; formalising previously established conventions?) +3. Large purchase proposals: What’s the right way for the membership to be given an opportunity to discuss? +4. Not an action from the meeting but on my mind, we need to do a lot better job of clarifying the large purchase proposal process ourselves, and then communicating that clearly to membership (not conflicting statements spread over multiple places) + + +## Discussion +Recent achievements +JC recently **fitted fire doors**
+Harvey has recently been updated **digital infrastructure**
+Harvey running **AC meetings**
+Jordan started **reaching out for donations**
+**JDTT** event went well
+Rob **done accounts 😁**
+Rob **drafting new finances**
+Rob **assisting Harvey** with digital infrastructure
+Jasmine created **HTS posters**
+Ben **nearly finished electrical works,** still managing final electrical tasks + +## Trello updates +Trello tasks updated, removed, assigned or archived + +## Focus session +* Large PPs - do they need a members meeting? *Yes, for the time being, with appropriate teams bringing forward adequate and significant evidence and support of the benefit of the PP.* +* what is the purpose of the board check? *As per current PP doc* +* is the PP meant to be for the cost of an item or the value of it? E.g. should free donations still have a PP based on their value? *Loan form problem, not PP. Sizeable donations to the space need to be clearly discussed with board and communicated to the membership via members meeting.* +* how much notice for MM? *2 Weeks for notice, 7 days lock voting matter, 24 hrs lock agenda* +* how much notice for voting matters? *7 days* +* what is numbered required for quorum? *(15)* +* how should voting be conducted? *1 person can only hold 3 proxy votes* +* how much margin of error are we happy for PPs to have? (As in how much misc budget is permitted?) *10% Margin acceptable, preferably essentials only, extras in separate PP to limit budget spiralling * +* are PPs allowed to be vague to get money approved in advance - e.g. we would like to approve £2k to buy a nice lathe when one comes up for auction - *to be discussed further at a later date* +* how do proxies work? *Giving consent to another member to vote on your behalf.* +* default voting options (where non are stated) *same as current* +* PPE purchasing? + + +## Actions +To be copied to trello + +| Item | Responsible | Due Date | +| ---- | ---- | ---- | +| Message Bob about coop bank money, moving it to current account | BD | | +| Changing articles of association to increase quorum to 15 | HA | | +| Propose members meeting dates 2025 | JC | | +| Brief Ed prior to HTSD | JS | | +| Discretionary funds for HTSD | RJ | | +| Eoy awards | JC | | +| Xmas party | JS + JC2 | | +| SMRRF | RJ | | +| Email Alex to remove personal Lab items | JC | | + diff --git a/docs/Operations/governance/board_minutes/2025-01-13.md b/docs/governance/board_minutes/2025-01-13.md similarity index 100% rename from docs/Operations/governance/board_minutes/2025-01-13.md rename to docs/governance/board_minutes/2025-01-13.md diff --git a/docs/Operations/governance/board_minutes/2025-04-03.md b/docs/governance/board_minutes/2025-04-03.md similarity index 100% rename from docs/Operations/governance/board_minutes/2025-04-03.md rename to docs/governance/board_minutes/2025-04-03.md diff --git a/docs/Operations/governance/board_minutes/2025-05-07.md b/docs/governance/board_minutes/2025-05-07.md similarity index 100% rename from docs/Operations/governance/board_minutes/2025-05-07.md rename to docs/governance/board_minutes/2025-05-07.md diff --git a/docs/Operations/governance/board_minutes/template.md b/docs/governance/board_minutes/template.md similarity index 100% rename from docs/Operations/governance/board_minutes/template.md rename to docs/governance/board_minutes/template.md diff --git a/docs/governance/constitution.md b/docs/governance/constitution.md new file mode 100644 index 000000000..15dfb33c4 --- /dev/null +++ b/docs/governance/constitution.md @@ -0,0 +1,5 @@ +# Constitution + +Manchester Hackspace, Hackspace Manchester, HACMan and Hacman are the trading names of Manchester Makers Ltd. Company number 08012547 + +Our company constitution, as well as yearly accounts can be viewed on our [Companies House Page](https://find-and-update.company-information.service.gov.uk/company/08012547) \ No newline at end of file diff --git a/docs/governance/data_protection.md b/docs/governance/data_protection.md new file mode 100644 index 000000000..ed78c4e5c --- /dev/null +++ b/docs/governance/data_protection.md @@ -0,0 +1,87 @@ +# Data Protection Policy + +## Introduction +Manchester Makers Ltd, trading as Manchester Hackspace or HacMan, needs to gather and store the personal data of its members, supporters and donors for administration purposes. + +This data is collected by the Board of Directors and shall be handled in accordance with the UK General Data Protection Regulation (GDPR). This Data Protection Policy describes what personal data is collected, where it is stored, who can use it and how the rights of the individuals are protected. + +Manchester Makers Ltd is registered with the Information Commissioner’s Office (ICO). + +## What Person Data is Collected and Used? +Manchester Makers Ltd collects personal details and contact details in order to administer membership, communicate information and organise events.This information is provided by the individual during sign up. + +The organisation creates and maintains records of disciplinary incidents and actions. + +As a membership organisation, we are legally required to keep a record of your name and address for ten years. + +Manchester Makers Ltd has a digital entry control system allowing access to the building with key fob or access code. A digital log tracks date, time and fob/access code ID. + +Manchester Makers Ltd uses closed circuit television (CCTV) video to protect the hackspace’s property and to provide a safe and secure environment for our members and visitors. Further information on this can be found at the end of this document. + +### Who is Your Data Shared With? +Your membership data may be passed onto communication and organisational services used by Manchester Makers Ltd (e.g. our external mailing list) for the purpose of the administration and running of the space. These services are not authorised to disclose data to 3rd parties. + +If you have been subject to disciplinary measures and asked to leave Manchester Hackspace, your name, email address, postal address and reasons for your membership termination, including records of incidents, may be stored by Manchester Makers Ltd for the lifetime of the organisation. This is to protect the organisation and its members. + +Payments are handled by a third party - GoCardless Ltd. Please see their data protection policy for further information on what they collect and store. Manchester Makers Ltd can see information about the frequency of payments, the status of payments and the amount paid. The financial details of members are not accessible to Manchester Makers Ltd. + +Your personal data is not passed on by us to organisations other than in the ways indicated above. + +## Who is Responsible for Ensuring Compliance with the Relevant Laws and Regulations? +Manchester Hackspace is not required to have a named data protection officer (confirmed by ICO, July 2024). The directors take responsibility for ensuring compliance. + +## What is the Legal Basis for Collecting this Data? +Manchester Makers Ltd. collects personal data (e.g. Name, email address) that is necessary for purposes of its legitimate interests as a membership organisation. For some data (e.g. Home Address), the basis for its collection and retention is to comply with our legal obligations. + +We ask for emergency contact details during sign up to comply with our commitment to health and safety under the basis of vital interest. This information may be passed on to the emergency services or a third party at the scene in a situation where you are injured and unable to tell them yourself. + +Some members may subscribe to additional services for which their consent is collected and recorded in the members database (e.g. Newsletter). + +A CCTV system is used for the following legitimate purposes: +* Prevention and detection of theft/crime against the Hackspace and its property +* Protection of members while using hackspace +* In the event of a health and safety incident/gross negligence/gross malfunction of machinery + +## Rights of Individuals +Under the UK’s data protection laws, including the General Data Protection Regulation (GDPR), individuals have the right on request to receive a copy of the personal data that the Manchester Makers Ltd holds about them, including CCTV recordings if they are recognisable. + +You have the right to request all information held about you be deleted, though this may affect your eligibility to continue membership of Manchester Hackspace. Should you discontinue your membership, your data will be stored for up to three years, incase of your return, after which point it will be deleted. + +If you wish to access any data relating to you, you must make a written request to the directors: board@hacman.org.uk. + +For CCTV requests, please include the date and time of the recording as well as the particular CCTV camera making the recording. The directors will aim to respond within 28 days of any request, however this may increase to 90 days where a request is complex. + +There will not usually be a charge for such a request, but we may charge an administrative fee if the request is thought to be manifestly unfounded, excessive, or repetitive. + +The directors will always determine whether disclosure of recordings or information will reveal third-party information, as you have no right to access relating to other people. In this case, the directors may refuse the request if it would otherwise involve an unfair intrusion into the privacy of others. + +## Where is personal data stored and who can access it? +Personal data is stored on a secure membership database. It is visible to and used by the directors and those appointed to help manage digital infrastructure. Information may also be stored on director's personal computers, servers and paper files. Wherever possible this is encrypted or password protected. + +Information shall only be held by a director while they hold office. + +# Additional Information in relation to CCTV +## Location of cameras +Exterior cameras monitor the main entrance/exit to hackspace onto Pollard Street East. Cameras feature infrared lighting to allow recording in darkness. + +The locations of interior cameras are chosen to minimise viewing of spaces not relevant to the legitimate purpose of the monitoring. Cameras are positioned to only cover communal or public areas on the premises and such that they provide clear images. No camera is positioned inside toilets, shower facilities, or changing rooms. + +All cameras are clearly visible and no covert recording is permitted in Hackspace. + +Appropriate signs are prominently displayed so that members, the public and other visitors are aware they are entering an area covered by CCTV. + +## Recording and retention of data +The CCTV system incorporates motion detection, when this is triggered recording will begin and will end 10 seconds after motion ceases. Our CCTV and surveillance systems will not record sound. All data is encrypted before being stored on a physical harddrive kept behind lock and key. + +Unless in the event a recording is required for the legitimate purposes outlined above, data is stored for 21 days before it is automatically deleted or overwritten. + +A monitor has been provided by the main exit of Hackspace to allow members a real-time view of an external analogue CCTV. This monitor does not store any data, and members cannot use this to access any recordings. + +## Access to and Disclosure of Data +Access to the CCTV digital storage is restricted to the named directors of Manchester Makers Ltd, who each have a separate login to the system. The system is only accessible from within Hackspace, remote access is not possible. An automated logbook will record the date, time and name of each login to view recordings. + +In certain cases, the directors may ask the opinion of a more experienced third party, authorising the disclosure of relevant recordings in accordance with the purposes stated above. + +In appropriate circumstances, we may allow law enforcement agencies to access CCTV footage where this is required in the detection or prosecution of crime. + +No recordings from CCTV will ever be posted online or disclosed to the media. diff --git a/docs/governance/health_safety/asbestos.md b/docs/governance/health_safety/asbestos.md new file mode 100644 index 000000000..f0a06f171 --- /dev/null +++ b/docs/governance/health_safety/asbestos.md @@ -0,0 +1,10 @@ +# Asbestos + +Please see the pdfs below for our own asbestos survey of the space alongside the wider asbestos survey for the entire building as carried out by the landlords + +[Wellington House Full Survey - 2018](asbestos_wellingtonhouse.pdf) + + +[Hackspace Manchester Survey - 2019](asbestos_hacman.pdf) - Carried out by 0800 Asbestos. + +Summary: There is no high or medium risk asbestos in the space. There are a number of old electrical boxes around the space which have been marked as low risk asbestos. Members are unlikely to come into contact with these in the course of general use of the space. diff --git a/docs/health_&_safety/asbestos_hacman.pdf b/docs/governance/health_safety/asbestos_hacman.pdf similarity index 100% rename from docs/health_&_safety/asbestos_hacman.pdf rename to docs/governance/health_safety/asbestos_hacman.pdf diff --git a/docs/health_&_safety/asbestos_wellingtonhouse.pdf b/docs/governance/health_safety/asbestos_wellingtonhouse.pdf similarity index 100% rename from docs/health_&_safety/asbestos_wellingtonhouse.pdf rename to docs/governance/health_safety/asbestos_wellingtonhouse.pdf diff --git a/docs/governance/health_safety/health_and_safety.md b/docs/governance/health_safety/health_and_safety.md new file mode 100644 index 000000000..1c7dde8af --- /dev/null +++ b/docs/governance/health_safety/health_and_safety.md @@ -0,0 +1,77 @@ +# Health & Safety Policy + +Creating a safe work environment is all of our responsibilities. You have a personal responsibility to be safe, as well as a responsibility to everybody else. + +We understand things break and accidents happen in the space. The most important thing is that we can learn from them, and improve our training and processes. Please report near misses or accidents in the accident report book at the kitchen first aid station. + +Being safe goes beyond just using tools safely. It includes managing dust and fumes from your project, cleaning up after yourself and storing things correctly. If in doubt, please ask someone. + +Unfortunately there will always be some tasks which simply are not suitable for our windowless hackspace. + +## Wear PPE +Hackspace provides a basic array of PPE for use at the space. You must use any PPE stated as required on the [tool page](https://members.hacman.org.uk/equipment) on the membership system. + +If the PPE provided is broken, in poor condition or not there, please email board@hacman.org.uk or inform an area coordinator immediately so stock can be replenished. + +## Look Out for One Another +Be aware of your surroundings and communicate risks with others. Let others know if they need to keep a distance from you while you use a tool. + +If you are about to use a tool that needs ear defenders, dust masks or other PPE, let others around you know and give them chance to get their own. + +If you see someone about to/doing something unsafe, stop them as soon as it is safe to do so. If you feel comfortable, offer to teach them how to use the tool safely. + +If they continue to use the tool in an unsafe way, ask them to stop using it and if necessary fill in the [Complaints Form](https://forms.gle/HC2xJrz1XcXx4W1w7). + + +## Using Tools +**If you do not feel competent to use a tool, do not use it.** + * If there are others around who are competent, see if they'd be willing to show you how to use a tool. + * Take a break, make a brew and watch some youtube videos to learn how to use something properly. + * Use the great selection of books in the space which form a fantastic learning resource. + * Ask on the forum if anyone would be willing to meet you and show you how to use the tool. + + You should familiarise yourself with the risks of any tool before you use it. Risk assessments for each tool can be found in the red health and safety folder by the sign up desk, or in our [digital risk assessment folder](https://drive.google.com/drive/folders/1gNdDUavZLfXFX8dfru6wcbcLSanm1Sv-?usp=sharing) + +### Tool Inductions +Some tools require an induction. This is typically tools that are either complex to use, expensive or can cause damage quickly. You can find out if a tool requires an induction, as well as apply for one on the [tool page](https://members.hacman.org.uk/equipment) on the membership system. + +Do not use a tool if you are not inducted on it and it requires one. + +### Check the condition of the equipment you're about to use. +* If it has a label saying "Do Not Use" then Do Not Use it! +* Does it appear to be in working order? +* Are any power cables damaged? +* Are all shields in place and secured? +* Does the emergency stop button work? + +### Tag damaged or unsafe equipment out of use +* A piece of paper with "Do Not Use" is sufficient, with reason why. +* Let others know by posting a topic on the [forum](https://list.hacman.org.uk/c/broken-tools-maintenance-logs/broken-tools/61). + +### Clean up after yourself +* Remove all hazards for the next person wanting to use this tool. +* Sweep or mop the floor. + +## Lone working +Some tools are categorised as 'No Lone Working'. These are typically tools that could cause significant damage to you, meaning you wouldn't be able to get help. + +All of these tools are induction protected, and you will be informed during the induction if this applies. You can also check the [tool page](https://members.hacman.org.uk/equipment) on the membership system. + +Some examples include: Table saw, all mitre saws, metal mill, CNC mill, all lathes. + +If you are using a no lone working tool, you must find a 'safety partner', and inform them you will be using a no lone working tool. They do not have to be in the same room as you, but they must be able to hear you, and you should also make sure they are understand how to stop the machine in an emergency. + +If at any point your safety partner leaves, they must inform you and you will either need to find another, or stop work if there is no one else in the space. + +## Emergency Procedure +Our emergency procedure can be found [here](https://docs.hacman.org.uk/emergency_procedure) + +## Negligence +Manchester Hackspace is a place of learning, we will always seek to educate rather than punish. However we have a zero tolerence to willful ignorance of safety. + +The decisions you make about how to use our equipment do not just effect you. It could only take one careless incident to shut down our community. + +Where members ignore safety concerns or continue using equipment in an unsafe way having been told not to, we may: +* Revoke inducted status requiring you to retrain. +* Ban you from using a tool +* Refer you to our [disciplinary procedure](https://docs.hacman.org.uk/governance/rules/conduct_complaints). \ No newline at end of file diff --git a/docs/governance/health_safety/risk_assessments.md b/docs/governance/health_safety/risk_assessments.md new file mode 100644 index 000000000..aef95b067 --- /dev/null +++ b/docs/governance/health_safety/risk_assessments.md @@ -0,0 +1,12 @@ +# Risk Assesments + +All work carried out in Hackspace should be appropriately risk assessed. We maintain risk assessments for all of our tools on our Google Drive. It is your responsibility to familiarise yourself with the risk assessment for each tool you are using before you use it. If you think the risk assessment is insufficient, or incorrect, we would love your contribution. + +## Annual Review +Our risk assessments require reviewing annually, and we need help with this. If you have read through a risk assessment and agree it is still valid, please leave a comment on the document with your name and the date at the bottom besides 'last reviewed by' + +## Risk Assessment Drive +[digital risk assessment folder](https://drive.google.com/drive/folders/1gNdDUavZLfXFX8dfru6wcbcLSanm1Sv-?usp=sharing) + +## Physical Folder +A physical copy of all risk assessments is also kept at the welcome desk in the H&S file. diff --git a/docs/health_&_safety/wood_toxicities.pdf b/docs/governance/health_safety/wood_toxicities.pdf similarity index 100% rename from docs/health_&_safety/wood_toxicities.pdf rename to docs/governance/health_safety/wood_toxicities.pdf diff --git a/docs/governance/privacy_policy.md b/docs/governance/privacy_policy.md new file mode 100644 index 000000000..45126d8f4 --- /dev/null +++ b/docs/governance/privacy_policy.md @@ -0,0 +1,41 @@ +# Privacy Policy + +The following describes how you can expect Manchester Makers Limited, trading as Manchester Hackspace, to handle your data. + +## Membership Data +When you join Manchester Hackspace, we collect, process and store certain personal information for the following reasons: +* Legal Obligation – Your Name and Address are required to be held by us for all members for the government as part of being a Company Limited by Guarantee. We are required to hold this information for ten years after you cease to be a member. +* Contractual – Your Email Address is the method we will use to contact you about company-related information, such as Elections and General Meetings, service updates, or if there is a problem. +* Consent – Your phone number can be used as a backup method to contact you if the directors deem it necessary. +* Vital Interest – Emergency contact details and ‘other information’ are stored to comply with our Health & Safety policy. This information may be passed on to the Emergency Services or a third party at the scene in a situation where you are injured and unable to tell them yourself. +* Legitimate Interest – We store information about rule infractions and complaints about members necessary for enforcing Manchester Hackspace’s rules. We log RFID door openings to the Hackspace for a month after they occur, for security reasons in case of unauthorised entry, and to allow us to debug any issues with the entry system. + +## Member Data Deletion +* We will store rule infraction / complaint information for the lifetime of the organisation, as well as enough information to identify a person banned from the Hackspace to prevent them attempting to re-register. +* All personal information will be stored for three years after someone stops being a member, after which everything will automatically be wiped except Name & Address, as we legally have to keep this for 10 years. Former members can request deletion sooner. +* Phone number information can be removed in the members area at any time. +* RFID entry logs are automatically wiped after a month. + +## Forum Data +Our forum (https://list.hacman.org.uk) requires a name, email, username, and password. This information is required for basic operation of the forum software. All other personal information is optional and can be removed at any time. Your profile can be set to display first name only. + +If posts on our forum contain personal information, this can be removed by request. + +## What we won’t do +We won’t use the information that we gather about you to send spam email messages, mail-shots, or similar blanket marketing campaigns. We will not send you special offers or promotions. We will not use any information that we learn about you for advertising, market research or profiling purposes, excepting where that information has been explicitly provided for those purposes. + +## Your rights +You may have the right at any time to request access to, rectification or erasure of your personal data; to restrict or object to certain kinds of processing of your personal data; to the portability of your personal data, and to complain to ICO about the processing of your personal data. + +## Contact +If you have questions about the privacy aspects of your dealings with Hackspace Manchester, or would like to make a complaint or request, please contact the board of directors at board@hacman.org.uk + +If you wish to complain about our data processing to the ICO, their address is: +Information Commissioner’s Office +Wycliffe House +Water Lane +Wilmslow +Cheshire +SK9 5AF. +You can also contact them by telephone on 01625 545 745 or via their website at www.ico.org.uk. + diff --git a/docs/Membership/Conduct_Complaints_Disciplinary_Procedures.md b/docs/governance/rules/conduct_complaints.md similarity index 51% rename from docs/Membership/Conduct_Complaints_Disciplinary_Procedures.md rename to docs/governance/rules/conduct_complaints.md index 3f5b76dee..c2f81aac2 100644 --- a/docs/Membership/Conduct_Complaints_Disciplinary_Procedures.md +++ b/docs/governance/rules/conduct_complaints.md @@ -1,44 +1,45 @@ -# Conduct, Complaints, Aand Disciplinary Procedures +# Conduct and Complaints -## CONDUCT POLICY -Manchester Hackspace is proud of its diverse community from all walks of life and with all sorts of skills. Anyone who follows our [rules](https://www.hacman.org.uk/rules/) is welcome to use the space in harmony regardless of sex, gender, ethnicity, race, ability, sexuality, socio-economic background or belief. We will not tolerate harassment in any form. Harassment includes, but may not be limited to: +## Conduct Policy +Manchester Hackspace is proud of its diverse community from all walks of life and with all sorts of skills. +Everyone is welcome to use the space in harmony regardless of sex, gender, ethnicity, race, ability, sexuality, socio-economic background or belief. -* Offensive comments related to gender identity, sexual orientation, disability, physical appearance, race, religion, or socio-economic background. -* Deliberate intimidation. -* Stalking or following. -* Inappropriate or unwanted physical contact. -* Unwelcome sexual attention. -* Inappropriate or unrequested photography or recording. -* Sustained or repeated disruption. -* Lack of respect for personal space. +We will not tolerate harassment in any form. Harassment includes, but may not be limited to: -We expect anyone asked to stop something to do so immediately. + * Offensive comments related to gender identity, sexual orientation, disability, physical appearance, race, religion, or socio-economic background. + * Deliberate intimidation. + * Stalking or following. + * Inappropriate or unwanted physical contact. + * Unwelcome sexual attention. + * Inappropriate or unrequested photography or recording. + * Sustained or repeated disruption. + * Lack of respect for personal space. + * Any other action that makes someone uncomfortable. -If you act or talk in a way that someone thinks is inappropriate, it is inappropriate. Do not ever put your opinions or desires before the comfort of others. There is never an excuse for behaviour that makes anyone else feel unwelcome or targeted. +We expect anyone asked to stop to do so immediately. -Where a member or their guest is found to be breaking the rules or disrupting the peace, you should try to communicate this with them as the first port of call if it is safe to do so. Hackspace functions best when it's a safe environment for us to learn from one another. +If you act or talk in a way that someone thinks is inappropriate, it is inappropriate. +Do not ever put your opinions or desires before the comfort of others. There is never an excuse for behaviour that makes anyone else feel unwelcome or targeted. -## FORMAL COMPLAINTS +Where a member or their guest is found to be breaking the rules or disrupting the peace, you should let them know as the first port of call. -If the behaviour continues or the member does not feel comfortable this should be reported via the [Complaints Form](https://forms.gle/HC2xJrz1XcXx4W1w7). This can be filled in by someone else on your behalf and can only be seen by the board of directors. We would never discourage a formal complaint as being too small, as often it helps to build a case of evidence of someone's character that can aid future decisions. +# Complaints Policy -The form asks for the following compulsory information: -* Reporter Name -* Reporter Email -* Identifying information (name/nickname/description) of the person -* The time, date and location of the incident -* Description of the incident -* The frequency of incidents of this type -* Other people involved in the incident/witnesses -* Restriction of access and termination of membership +If the behaviour continues or the member does not feel comfortable this should be reported via the [Complaints Form](https://forms.gle/HC2xJrz1XcXx4W1w7). This can also be filled in by someone else on your behalf and can only be seen by the board of directors. We would never discourage a formal complaint as being too small, as often it allows the directors to have an early intervention and get members on the right tracks. If that fails, it helps to build evidence of someone's character that can aid future decisions. -If the behaviour was online, screenshots of a conversation are often useful. +The form asks for the following compulsory information: -The directors will only take action on formal complaints, not hearsay. + * Reporter Name + * Reporter Email + * Identifying information (name/nickname/description) of the person + * The time, date and location of the incident + * Description of the incident + * The frequency of incidents of this type + * Other people involved in the incident/witnesses -If your complaint is about a board member, please speak to another board member directly. + If your complaint is about a board member, please speak to another board member directly. -## DISCIPLINARY PROCESS +## Disciplinary Process When a formal complaint is received, a minimum of two directors will review the complaint. All complaints are logged and given a case number. The reviewers will make a decision whether to take the complaint further, taking into consideration (but not being guided by) the wishes of the reporter. The reviewers will attempt to verify the complaint, check if other reports have been submitted about the member, and review the complaint against our [rules](https://www.hacman.org.uk/rules/) before making a final decision. We will try to complete this process within six weeks wherever possible. @@ -58,4 +59,4 @@ The board of directors reserve the right to restrict or terminate membership of Where a complaint is either about a director or submitted by a director, the complaint will be reviewed by uninvolved directors. In the exceptional case where it is not believed two directors can review the case impartially, a trusted member may be asked to assist with the review. -Where cases are discussed in board meetings, they will be referred to by case number. No identifying personal information will be minuted about the reporter nor reportee. Our disciplinary process is always carried out inline with our [privacy policy](https://hacman.org.uk/privacy-policy/) +Where cases are discussed in board meetings, they will be referred to by case number. No identifying personal information will be minuted about the reporter nor reportee. Our disciplinary process is always carried out inline with our [privacy policy](https://hacman.org.uk/privacy-policy/). diff --git a/docs/governance/rules/critical_infrastructure.md b/docs/governance/rules/critical_infrastructure.md new file mode 100644 index 000000000..51c512732 --- /dev/null +++ b/docs/governance/rules/critical_infrastructure.md @@ -0,0 +1,19 @@ +# Critical Infrastructure + +We have numerous assets that we consider critical infrastructure, and that members must not work on or make changes to themselves. + +These include: + + * Our physical building, external walls, and internal walls + * Doors, locks, and access control systems + * Electrical infrastructure, wiring, and sockets + * Plumbing infastructure + * Safety infrastructure (first aid kits, fire extinguishers, fire alarms) + * On-site digital infrastructure, networking equipment, and network wiring + * Online digital infrastructure, websites, and services + +The board of directors will coordinate any work needed on items of critical infrastructure to ensure the board maintain oversight and awareness of changes to our critical infrastructure, +and make sure we are operating in compliance with legal, health & safety, landlord, and insurance obligations. + +If you become aware of any issues affecting critical infrastructure, please report it via our [Member Incident Report](https://forms.gle/PgARKofR3oV7wqyNA) form +as either “Broken tool/Malfunctioning Equipment” or “Something else”. \ No newline at end of file diff --git a/docs/governance/rules/definitions.md b/docs/governance/rules/definitions.md new file mode 100644 index 000000000..b6764a319 --- /dev/null +++ b/docs/governance/rules/definitions.md @@ -0,0 +1,18 @@ +# Definitions + +The Board of Directors a.k.a The Board, The Directors, The Governance +The Board are members voted in each year at the AGM for a term of two years. +The board are volunteers who become the legal directors of Manchester Hackspace’s formal company Manchester Makers Limited Company number 08012547. +The directors take on a lot of legal responsibility but make no financial gain, and continue paying their membership. + +Teams +Each workshop area is maintained and organised by a team. Anyone is welcome to join the teams. + +Members +A member is anyone over the age of 18 who pays their monthly subscription. + +Hackspace a.k.a HACMan, Hacman, HacMan, Manchester Hackspace, Hackspace Manchester +The community and organisation as a whole, including the members, board of directors, physical space and aims of the organisation. + +The Hackspace a.k.a The space +Refers to the physical building and its contents. \ No newline at end of file diff --git a/docs/governance/rules/fair_use_policy.md b/docs/governance/rules/fair_use_policy.md new file mode 100644 index 000000000..fb8a01e83 --- /dev/null +++ b/docs/governance/rules/fair_use_policy.md @@ -0,0 +1,56 @@ +# Fair Use Policy + +Together we provide a space that is available 24 hours a day, where members can design, make, learn, share and socialise, and we think we do this at a very fair price. +Hackspace runs on a very slim yearly budget to keep our membership costs as low as possible. +By joining as a member of the space, you are paying subscription to a community. Please do not treat the space as a commodity. +Sometimes tools will be broken, and we recognise this can be frustrating when a project needs finishing, +but it is all of our responsibility to make sure our tools are kept in good condition, and consumables are kept in stock. +You’re welcome to use the hackspace as much as you like on the basis: + + * Your use of the space is within the remit of Hackspace’s aims. + * You don’t monopolise the space or equipment to the detriment of other members. + * You don’t live at hackspace + +Our membership fees are upwards scalable from the minimum amount based on the usage you get from the space. +If your business makes use of the space, consider donating a proportion of your profits back to the space. + +Hackspace provides a basic range of consumables to help projects. +Use them sparingly, providing your own or replenishing the space’s stock where you are likely to use a lot. +If a consumable is running low, have a look if it is on the consumables list, and if you are able to replenish it, or let someone know it is running low. + +Remember this is a shared space, so don’t treat it like your home. This means: + + * Hackspace is not your bedroom. Power naps are fine. All-night hacking sessions are fine. Intentionally sleeping the night is not. + * Hackspace is not your kitchen. Our small kitchenette is for making tea and snacks, not for cooking three full meals a day. + * Hackspace is not your shed. We have limited storage, which is in high demand. Ensure your possessions left at the space comply with our Member’s Storage Guidelines. + * We don’t employ any staff, so to keep Hackspace running smoothly we rely on all members giving a little of their time in proportion to the use they get out of the space. + +When you visit, try to set aside 10-15 minutes before you leave to do some of the quick tasks that keep the space safe and usable for everyone. These include: + + * Taking out the bins + * Sweeping the floors + * Emptying bins and vacuum cleaners + * Refilling soap dispensers + * Restocking the tuckshop fridge & consumables + * Giving tours at our open evenings + * Taking on a task from the to-do list + * Maintaining tools, and reporting faulty ones via the [report form](https://forms.gle/2cp73P1SHGaGuRvaA) + * Taking things to the tip. + +If you’re a more frequent user, please also consider offering to help with bigger or more regular jobs. These include: + + * Machine inductions + * Open evening tours + * Administration + * Organising skill-shares and events + * Attending Hack-the-Space Days + * Joining a subgroup team + * Becoming a Director + +# Commercial Use of Hackspace + +Using the space for business purposes (such as prototyping your start-up’s products) is fine, +but remember that your business is no more important than any other member’s project. +You do not get priority access to equipment, storage, or workspaces. You can’t expect other members to stay out of your way, stay quiet, or give up their turn on equipment. + +Do not use Hackspace as your business’ registered address. \ No newline at end of file diff --git a/docs/governance/rules/index.md b/docs/governance/rules/index.md new file mode 100644 index 000000000..66fadfc2c --- /dev/null +++ b/docs/governance/rules/index.md @@ -0,0 +1,76 @@ +# Rules of Membership +All members are bound by these rules as a condition of membership. If you have any questions or concerns about your ability to comply with any of the following rules, please email board@hacman.org.uk before completing your membership sign up. + +Hackspace Manchester is something we do together. It is a community. The infrastructure (building, equipment, internet etc) provides the foundations, and people working together with shared understandings and expectations are what provide a place of strong community. + +Every member is a part of the Hackspace Community and as such must follow the rules and guidelines in place to ensure that the community can exist safely and cohesively. + +The following rules lay out the minimum expectations from all Hackspace Members. Examples included in the rules are just that, this is not an exhaustive list of behaviours that may be considered in breach of the rules. + +## Rule 1 - Be Excellent to Each Other + +Members should treat one another with the respect we feel we deserve ourselves. +This is an inclusive environment, and we will not tolerate any behaviour that we deem to be harassment, bullying, or discrimination. See our Conduct Policy below. + +## Rule 2 - Keep Hackspace Tidy + +Put tools away, dispose of items appropriately and leave tables tidy. +Give the floor a sweep from time to time and take out the bins. + +## Rule 3 - Respect the Space + +Hackspace is a community that provides the facilities, tools and consumables for members to get making. We are not a commodity or service provider. +Please share the space and tools with others, your needs do not take priority over anyone else's. +Use consumables sparingly, providing your own or replenishing the space’s stock where you are likely to use a lot. +Where tools get broken, report them via the [report form](https://forms.gle/2cp73P1SHGaGuRvaA) so they can be fixed +Our space operates an honesty system for the tuck shop and some material provision. + +## Rule 4 - Give Back to the Space + +The space is run, maintained and improved by all of us. +Give back however you can: cleaning, joining a team, upgrading the space, etc. +See our To-Do list for some ideas. Aim to leave a bit of time spare on every visit to carry out a few chores. + +## Rule 5 - Do Not Hack or Borrow + +Anything labelled do not hack should not be altered or taken apart. Do not mess up another members project. +No tools or items should be taken, borrowed or loaned from the space. +We do not provide a ‘tool library’ service. + +## Rule 6 - Supervise your Guests & Pets + +Including under-18s are allowed in the space when accompanied by a member. +Guests must not use induction protected equipment, should be closely supervised and should not disrupt other members. +The member is wholly responsible for the actions of their guests. Any member can request a guest or pet leave if they are causing a nuisance. + +Note: The space is full of things that could be hazardous to an animal if ingested or stood on. Please consider this before bringing in your pet. + +## Rule 7 - Be Safe + +Make sure you are confident you know how to use a tool before using it. +If in doubt ask another member or use the internet. Some tools require a formal induction before you are able to use them. + +Wearing personal protective equipment is your responsibility. +Hackspace provides a range of basic PPE. +Please use it and please let the board know if the stock is running low. We foster a culture of safety and learning at Manchester Hackspace. +If you see something unsafe happening, stop the person immediately. If possible create an opportunity for learning and development. + +Do not use the food spaces for projects. + +## Rule 8 - Be Legal + +Follow the rule of UK law when in the space. Alcohol is not permitted when using tools or equipment. Do not use the space to make weapons or controlled substances. + +## Rule 9 - Store Your Stuff or Take It Home + +The space provides limited storage for active projects. +All items should be stored in either member storage or large project storage and should be clearly labelled with your name, the date and contact details. +If a project becomes inactive please remove it from the space. Do not leave projects in workshop areas. + +The Hackspace reserves the right to remove, dispose, donate or repurpose anything not stored inline with these guidelines. +You may be charged for the removal and disposal of abandoned items. + +## Rule 10 - Donate Intelligently + +Removing ‘donated’ items from the space takes effort away from elsewhere. Consider how useful something is to others before you donate it to the space. +If in doubt, ask the membership beforehand. Do not leave E-waste in the space. \ No newline at end of file diff --git a/docs/Operations/Storage.md b/docs/governance/rules/member_storage.md similarity index 98% rename from docs/Operations/Storage.md rename to docs/governance/rules/member_storage.md index 74cab02a1..cd48fabdc 100644 --- a/docs/Operations/Storage.md +++ b/docs/governance/rules/member_storage.md @@ -1,4 +1,4 @@ -# Members Storage Guidelines +# Members Storage Rules The space provides limited storage for active projects. All stored items should be in either member storage or large project storage. When your project finishes, please free your shelf up for others. Members may use one cube space, or half of a shelf in the storage area. To claim a shelf: diff --git a/docs/governance/rules/membership_t_and_cs.md b/docs/governance/rules/membership_t_and_cs.md new file mode 100644 index 000000000..49af30a5b --- /dev/null +++ b/docs/governance/rules/membership_t_and_cs.md @@ -0,0 +1,82 @@ +# Terms and Conditions of Membership + +The following terms and conditions apply to all members of Manchester Hackspace. + +Manchester Hackspace, Hackspace Manchester, HACMan, Hackspace and Hacman are all trading names of Manchester Makers Ltd. Manchester Makers Ltd is a Company limited by guarantee without share capital. Company Number 08012547. + +### 1. Legal Status of Membership + +1.1 Manchester Hackspace is a not-for-profit members club. + +1.2 By becoming a member of Manchester Hackspace, you agree to be bound by the company's articles of association (the latest copy of which can be found on [Companies House](https://find-and-update.company-information.service.gov.uk/company/08012547)), in addition to these terms and conditions, our rules and our policies. + +1.3 By law, you must provide your legal name and an address you can be contacted at during sign up. You are also legally obligated to keep these up to date while you hold membership, and inform us of any changes to your contact address for a period of ten years after your membership ends. + +### 2. Membership Subscription + +2.1 You agree to pay a monthly membership subscription (otherwise referred to as membership subs, dues or fee) to be part of our community. + +2.1.1 Where you are offered a reduced rate subscription for extenuating circumstances, you agree to increase your subscription to regular levels when you are financially able. + +2.1.2 Where you are using the space for business purposes (e.g. making goods for sale, using the space to do work, researching and developing products), you agree to increase your subscription proportionally to the value you gain from hackspace. + +2.2 The membership subscription is non-refundable. + +2.3 Paying your membership subs does not guarantee you access to any tool or workshop. + +2.4 Manchester Makers Ltd does not guarantee training for any tool will be provided within a time period. All training is provided by volunteers subject to their availability. + +### 3. Binding Rules + +3.1 By being a member you agree: + +3.1.1 You have read these terms and conditions and agree to them. + +3.1.2 You have read the [rules](https://docs.hacman.org.uk/governance/rules/) and agree to them. + +3.1.3 You have read our [health and safety policy](https://docs.hacman.org.uk/governance/health_safety) and agree to abide by it. + +3.1.3.1 You agree to abide by the lone working policy. + +3.1.4 You agree to only use tools you feel competant in the use of. + +3.1.5 You have familiarised yourself with any other applicable policies and documents governing the use of Manchester Hackspace and agree to them. + +3.1.6 You have familiarised yourself with the [Emergency Procedure](https://docs.hacman.org.uk/emergency_procedure) and understand what to do in the event of an emergency. + +### 4. Expectations of Members + +4.1 Hackspace is not a 'pay for use' or 'pay as you go' service. There are no staff or cleaners. In becoming a member of Manchester Hackspace, you agree to contribute to the running and maintenance of the space. This could be anything from cleaning, emptying bins, becoming a tool trainer or maintainer, running classes or socials, joining a team or even becoming a director. + +4.1.1 At the bare minimum we ask that you tidy up a little more than just the mess you made yourself. + +4.1.2 A good guide is to spend about 10-20% of your time giving back. +For example: +| Time at space | Expected time given back | +| ----- | ----- | +|3 hours = 180 mins | 15-30 mins +| 1 Day | 45-90 minutes | +| Full-time week (~35 hours) | 0.5-1 day | + +Note do not feel you have to give back on the same day (other than cleaning up after yourself). You might have busy summers and quiet winters, just get involved when you can. + +4.1.3 If you can't help out because you don't have the time, consider raising your membership subscription as an alternative. As our membership grows, our need to buy more 'unbreakable' equipment increases, and unfortunately this often comes at considerable cost. + +### 5. Your Belongings + +5.1 Anything you leave in Manchester Hackspace is at your own risk, whether it is labelled correctly or not. + +5.2 Manchester Makers Ltd takes no resposibility for any personal belongings stored at the space. + +5.3 Manchester Makers Ltd reserves the right to dispose of, relocate or remove anything not stored in accordance with the [storage rules](https://docs.hacman.org.uk/Membership/members_storage/) without prior warning. + +### 6. Use of tools +6.1 Manchester Hackspace provides a wide variety of tools. It is your responsibility to ensure you feel competent to use a tool before using it. If in doubt, ask somebody to help you, or spend some time learning best practise from available resources. + +6.2 Some tools are induction protected. You must not use these tools without being signed off. The [members portal](https://members.hacman.org.uk) is the best place to check if you need an induction to use a tool, and also an accurate log of who is allowed to use each inducted tool. + +6.3 Manchester Hackspace discourages members bringing their own tools in. + +6.3.1 We cannot be held responsible for any tools that are not provided by us. + +6.3.2 We cannot be held responsible for anyone using another member's tool. diff --git a/docs/health_&_safety/asbestos.md b/docs/health_&_safety/asbestos.md deleted file mode 100644 index 259f6798c..000000000 --- a/docs/health_&_safety/asbestos.md +++ /dev/null @@ -1,6 +0,0 @@ -# Asbestos - -Please see the pdfs below for our own asbestos survey of the space alongside the wider asbestos survey for the entire building as carried out by the landlords - -- [Wellington House Full Survey ](asbestos_wellingtonhouse.pdf) -- [Hackspace Manchester Survey](asbestos_hacman.pdf) \ No newline at end of file diff --git a/docs/index.md b/docs/index.md index 716faf9f0..86cb9d2f8 100644 --- a/docs/index.md +++ b/docs/index.md @@ -4,17 +4,22 @@ Home ![edit](/images/space.jpg) Welcome to the Manchester Hackspace Wiki Site! -Here you will hopefully find a lot of the information you need to get making in our community. +Here you will find a lot of the information you need to get making in our community. Like any wiki, this works better when we all make an effort to keep it current, so if you find that something isn't how it is described here, please update the wiki where you can via our [GitHub](https://docs.hacman.org.uk/adding_documentation/), or type up the changes and email it to board@hacman.org.uk and we'll update it for you. Quick links ----------- -| Joining | New Members | Tools | -| ------------------------------------------------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | -------------------------------------------------------------------------------- | -| [Register](https://members.hacman.org.uk/register) an account | Complete your [induction](https://docs.hacman.org.uk/Membership/new_member_induction/), get chatting on [Telegram](https://t.me/hacmanchester), and read the [handbook](https://list.hacman.org.uk/t/member-handbook/2890). | Tools are sorted by [workshop areas](https://docs.hacman.org.uk/Workshop_Areas/) | +| New Members | How Things Work | Areas +| ----------- | --------------- | ----- | +| [Visit & Join Us](https://hacman.org.uk/visit-us) | [Rules](https://docs.hacman.org.uk/governance/rules/) | [Metalwork](https://docs.hacman.org.uk/equipment/metalwork) | +| [Getting Started](https://docs.hacman.org.uk/getting_started/) | [Storage Rules](https://docs.hacman.org.uk/governance/rules/member_storage/) | [Woodwork](https://docs.hacman.org.uk/equipment/woodwork/) | +| | [Purchase Proposals](https://docs.hacman.org.uk/membership/buying_stuff/) | [Visual Arts](https://docs.hacman.org.uk/equipment/visual_arts/) | +| | [Consumables List](https://docs.google.com/spreadsheets/d/1AOO55t0vs3c4PiPQu42w1USbfekBcNd9CSx9lppWmmY/edit?usp=sharing) | [Welding](https://docs.hacman.org.uk/equipment/welding/) | +| | | [3D Printing](https://docs.hacman.org.uk/equipment/3d_printers/) | +| | | [Electronics](https://docs.hacman.org.uk/equipment/electronics/) | +| | | [CNC](https://docs.hacman.org.uk/equipment/cnc/) | -| Contribute to the docs | How things work | -| ------------------------------------------------------------------------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------- | -| [Add and Update this documentation](https://docs.hacman.org.uk/adding_documentation/) | We have [consumables](https://docs.hacman.org.uk/Operations/Consumables/), and a [box of shame](https://docs.hacman.org.uk/Operations/boxes_of_shame/) system | +## Contribute to the docs +[Add and Update this documentation](https://docs.hacman.org.uk/adding_documentation/) diff --git a/docs/infrastructure/Access_System.md b/docs/infrastructure/access_System.md similarity index 100% rename from docs/infrastructure/Access_System.md rename to docs/infrastructure/access_System.md diff --git a/docs/infrastructure/Google_Cloud_Platform.md b/docs/infrastructure/google_Cloud_Platform.md similarity index 100% rename from docs/infrastructure/Google_Cloud_Platform.md rename to docs/infrastructure/google_Cloud_Platform.md diff --git a/docs/Links.md b/docs/links.md similarity index 100% rename from docs/Links.md rename to docs/links.md diff --git a/docs/Membership/MembersSystemFinal.pdf b/docs/membership/MembersSystemFinal.pdf similarity index 100% rename from docs/Membership/MembersSystemFinal.pdf rename to docs/membership/MembersSystemFinal.pdf diff --git a/docs/membership/getting_involved/buying_stuff.md b/docs/membership/getting_involved/buying_stuff.md new file mode 100644 index 000000000..6069add0d --- /dev/null +++ b/docs/membership/getting_involved/buying_stuff.md @@ -0,0 +1,61 @@ +# Buying Things +The following outlines the Hackspace procurement system through which any member can buy things to improve the space. + +The system is divided into two separate systems: +1. Purchase Proposals - any item which is not covered by the consumables list. This could include deviations from a consumable, infrastructure projects, or buying equipment. +2. Consumables - Items which are expected to be replaced frequently. This includes blades, paper products, electronics components, cleaning equipment, oils, adhesives, etc. + +# Purchase Proposals +For any purchases not covered by the consumables list (see below), a purchase proposal is required. Purchase proposals can only be put forward by any active member. + +A purchase proposal should consist of the following: +* A clearly defined aim, including who it will affect and how. +* State any resources required and who will undertake any work needed. +* Name/description of each item +* Include a budget, this may include: + * Itemised cost + * Number of units + * Total cost of proposal + * On-going consumables +* Link to purchases + +Some other considerations you may wish to discuss: +* Where will it be stored/installed? +* If this replaces existing equipment, what will happen to the old? +* Risk assessments +* Inductions process if required +* How will it be funded? Fully funded, part funded, crowd funded, etc. + +Proposal development discussion should take place on a separate thread to the final proposal. Once a member has developed a proposal it should be written up onto the forum under the [“Purchase Proposals” category](https://list.hacman.org.uk/c/41/l/latest). A proposal should not materially change once raised, or in response to comments; if a proposal needs to be amended, please close the proposal and create a new one. + +## Membership Approval +Purchase proposals require general member support and board member approval before they are formally approved for purchase. Levels of support required are grouped by price, see ‘Proposal Bands’ below. Using the forum helps us keep a record of purchases, along with the intent, and discussion around why this particular item was purchased. + +After approval, all purchases should be made within 90 days unless otherwise agreed. After this time, the proposal must be run again. + +Members can show their support for the proposal on the final thread by commenting affirmatively (e.g. “+1”, “I support this proposal!”). + +Board members will fulfil a procedural role in ensuring the proposal is aligned with the aims & ambitions of the Hackspace, and the Hackspace is in a position to accept the proposal. They will comment affirmatively that they are lending board approval (e.g. “+1 board”). Board members will review proposals by considering at least the following: +* Health and safety/risk assessments +* Financial viability +* Compliance with legal duties +* Effects on membership +* Impact on the physical space. + +Board members may choose to lend their support to a proposal as a general member as well as lend their procedural approval as a board member, although doing both will generally be avoided to minimise conflicts of interest. + +## Proposal bands +Purchase proposals are grouped by price, with each band having a different number of independent supporting members/board members to be approved. +* Micro Proposal <£50 - 2 general members and 1 board member +* Small Proposal < £150 - 5 general members and 2 board members +* Medium Proposal < £500 - 10 general members and strict majority of board members +* Large Proposal > £500 - Large proposals can only be approved at members meetings with majority support from the members present. Proxy votes can be used. Majority board support is required for the proposal to pass. +## Reimbursement +Fill in this [Google form](https://forms.gle/NAwY9UQmAdEzJJzQ7), providing your proof of purchase and expect repayment within 30 days. In circumstances where the member does not have sufficient funds to make the purchase themselves, they should make a request for purchase via board@hacman.org.uk. + + +# Consumables +The hackspace maintains one central list of consumables which can be found at the link below. Members can replenish the hackspace with these pre-approved items. It is recommended members double check the existing stock is definitely depleted via telegram first. Note some items are restricted to area coordinators or board purchases only. + +Any item can apply to become a consumable with the support of the board OR by a majority vote at any members meeting. Items can be later withdrawn from the list by majority vote at members meeting or by the board at their own discretion; this must be recorded in the published minutes or in a forum post with a stated reason for removal. +[Link to consumables list](https://docs.google.com/spreadsheets/d/1AOO55t0vs3c4PiPQu42w1USbfekBcNd9CSx9lppWmmY/edit?usp=sharing) \ No newline at end of file diff --git a/docs/membership/getting_involved/events.md b/docs/membership/getting_involved/events.md new file mode 100644 index 000000000..edf905f79 --- /dev/null +++ b/docs/membership/getting_involved/events.md @@ -0,0 +1,6 @@ +# Events +We have plenty of events and classes that run through the year. Our monthly member newsletter summarises these, but they are posted first and foremost to the [forum](https://list.hacman.org.uk/c/events/12). + +## How to Run Your Own Event + +Can you help write this wiki page? \ No newline at end of file diff --git a/docs/Operations/Improve_Maintain_&_Clean_the_space.md b/docs/membership/getting_involved/index.md similarity index 75% rename from docs/Operations/Improve_Maintain_&_Clean_the_space.md rename to docs/membership/getting_involved/index.md index 65a6190a9..b2257c614 100644 --- a/docs/Operations/Improve_Maintain_&_Clean_the_space.md +++ b/docs/membership/getting_involved/index.md @@ -1,4 +1,4 @@ -# Improve, Maintain & Clean the space: +# Getting Involved Every Hackspace Citizen plays a role in running the hackspace this includes helping keep it clean, helping to improve the space and helping to maintain it. @@ -12,4 +12,14 @@ However, we expect Hackspace Citizens to go that bit further and instead of just - Housekeeping - Things need to be done on a regular basis to keep the space tidy this includes hoovering the floors, wiping down the work surfaces, taking the rubbish out and generally tidying up. If you have a spare 10 minutes in the space help it out by completing one of the housekeeping tasks - Equipment Maintenance/Induction - Join one of the teams that look after specific areas or equipment and get involved in helping to maintain equipment, train users in its use etc -- Run an event/club/course - Do you have skills you would like to share with others? Why not run a club or course or an event that bring members (and potentially non-members) together to do that. The Hackspace Outreach Committee and the Hackspace Manchester Board would eagerly support this. \ No newline at end of file +- Run an event/club/course - Do you have skills you would like to share with others? Why not run a club or course or an event that bring members (and potentially non-members) together to do that. The Hackspace Outreach Committee and the Hackspace Manchester Board would eagerly support this. + +## Members Meetings + +## Hack the Space Days + +These are organised days where we get together to improve the space. + +Lately these have become clean the space days and we need to get away from that. They should be about doing work to improve the space this could be from creating new tool storage to adding a wall. + +Anyone is free to organise one just post on the forum and telegram \ No newline at end of file diff --git a/docs/Who_to_contact.md b/docs/who_to_contact.md similarity index 56% rename from docs/Who_to_contact.md rename to docs/who_to_contact.md index e92e6cc2e..bf7e64c1c 100644 --- a/docs/Who_to_contact.md +++ b/docs/who_to_contact.md @@ -1,17 +1,14 @@ Who to Contact ============== -The Hackspace is entirely member run, so for most things you'll want to speak to regular members. For some issues you may want to speak to the board, who are elected members. They only deal with the critical and business stuff. For everything else, the community is who to ask. +The Hackspace is member run, so for most things you'll want to speak to regular members via the forum or telegram. However if you want to discuss something specific to your situation, please see the below options. -### Telegram group chats, or the Forum - -The [Forum](https://list.hacman.org.uk) is a good place to post things, we have different categories for the different areas of the space. You can also use [Telegram](https://docs.hacman.org.uk/Telegram/) for things requiring a fast answer. - -- Issue with Equipment / maintenance required +### Board -- Training / Induction on equipment requests +Some issues may require contacting the board, [board@hacman.org.uk](mailto:board@hacman.org.uk) for example: -- General Enquiries to the Membership +- Any critical issues with infrastructure (Digital eg Members System, Hackscreen) or the physical space eg electrical issues, issue with the door etc +- Membership issues of a private nature. ### Hackspace Forms @@ -20,14 +17,6 @@ We have a couple of google forms which forward your filled form to the correct t - For H&S Issues eg report a near miss, report an accident, broken tools, etc. please [fill in this form](https://forms.gle/a53CaK3xoPfndH8u7) which will be forwarded to the relevant team. This is the QR code link shown around the space. - Issues with other members, rule breaks, inappropriate behavious please [fill in this form](https://forms.gle/zDvnknBqTbwaPXvP6) which can only be seen by board members. If you wish to make a complaint about a member of the Board, you can find individual board member's contact information on the notice board in the space. -### Board - -Some issues may require contacting the board, [Board@hacman.org.uk](mailto:Board@hacman.org.uk) for example: - -- Any critical issues with infrastructure (Digital eg Members System, Hackscreen) or the physical space eg electrical issues, issue with the door etc -- Membership issues of a private nature. - - ### General Enquiries For all other enquiries contact [info@hacman.org.uk](mailto:info@hacman.org.uk), this may include: @@ -42,6 +31,4 @@ For all other enquiries contact [info@hacman.org.uk](mailto:info@hacman.org.uk), - Members Storage -- Members Meeting - -- Anything else related to Members +- Anything else related to Members or Non-members